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Where to start, many questions here...

Jun 26, 2006 8:22 PM


I'm going around in circles here. I have a form with several parts, but overall business logic I think is straightforward. User 1 receives an email with a URL to form. User 1 fills out part 1, digitally signs it, selects supervisor from the list and submits the form. User 2 receives email with URL to the form, fills it out, signs, submits, etc. etc.

So, first.. I assume the link in User 1's email will be a link to the Form Manager log in screen. User 1 can log in and then select the form from the list to start filling out. Does it work this way?

So, here are my questions:

1. Regarding the digital signature - I added the digital signature field in Form Designer, is there still a need for the Add Signature Field and Sign QPACs?
2. How do I disable the other parts of the form from User 1?? and then unlock fields in part 2 and display part 1 data, etc.
3. I don't even get what QPAC to start with, so if user 1 starts with the form in form manager and then submits it to user 2, do I start with the User QPAC for user 2 to receive the form? (assuming an email will be sent if enable worklists?)
4. What do I do (and can I do) with the AWS fields in Form Designer? I just added them, but haven't done anything with them yet. I am still unsure how the form in form manager knows to hook into the workflow, so I assume I must need to do something here or does the init-form from Workflow Designer do this?

Also, I created a simple workflow and deployed it using my form as the init-form and tried opening the form in Form Manager. I get this prompt to save a file called, what is going on here? My PDF never showed up in the browser.

Thank you for any tips. The documentation is just strange. I've read it over so many times, but nothing is obviously sticking in my brain....

  • Currently Being Moderated
    Jun 27, 2006 9:50 PM   in reply to (Jennifer_B.)
    Hi Jennifer
    0. Yes, it does work this way.
    1. I don't believe so, but it's not my area of expertise.
    2. To disable bits of a form, I usually create a hidden field on the form. Then in the workflow, I use the SetValue qpac to set its value to something like "DISABLE". On the form:ready even on that field, I have Javascript something like:
    if (this.rawValue == "DISABLE") {
    SomeField.access = "readOnly";
    // etc
    3. Yes. Each user needs to set their preferences indicating that they want to be notified when an item appears in their worklist. Or you can set this as the default.
    4. You don't need to do anything with the AWS fields, other than ensure that they are there. Use the AWS supplied submit button, rather than one of your own.
    5. usually indicates that Reader is not installed, or not installed properly.

    I'd highly recommend the Adobe Workflow training course - it's excellent!

    Good luck!

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  • Currently Being Moderated
    Jun 28, 2006 9:51 PM   in reply to (Jennifer_B.)
    #2 I do this with a dynamic XDP form, using subforms then controlling the number of "instances" of that subform with JavaScript in the form. The design call is really out of at least 3 options. First, You could build 2 different forms that use the same field names for whatever fields they share. Second, Howard's suggestion for just hiding/showing certain fields. Third, a dynamic form where you actually hide/show certain sections of the form so you don't have empty space. The dynamic forms are a bit more complicated to learn, but become very useful.

    #4 just for convenience I have a "template.xdp" that has nothing but the Workflow fields in it. When I create a new form for Workflow use, I just copy/paste this group of fields into my new form. One thing to remember, if you put the fields into a subform, you'll probably need to edit the Javascript in the AWS_SUBMIT button to reference the fully specified nodepath, including the subform. I believe that should be the only time you edit any of the Workflow fields.

    As far as training, you should also look specifically at Adobe Designer training for dynamic form creation to go along with Workflow training on how to use those forms. Either one may help the other seem a bit easier to understand. A basic course in JavaScript (or a decent starter book) is also a big help when making these forms.
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  • Currently Being Moderated
    Jul 20, 2006 10:11 PM   in reply to (Jennifer_B.)
    Hi Jennifer
    Training is handled differently in different parts of the world. In Australia, it's handled by partners like us, rather than by Adobe directly.

    The courseware is very new, which is why you may not be able to find out about it. I'd try your local Adobe rep.

    Where are you based?

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  • Currently Being Moderated
    Apr 25, 2007 7:41 AM   in reply to (Jennifer_B.)
    I have a question regarding the error. I'm seeing the same error and would like more information on what causes this to happen and exactly how you fixed it... does it pertain more specifically to any particular version?
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