The Attachement isn't available...

Thanks Steve, this works like a champ but the only portion this java script doesn't do is attach the completed form to the email and I can't figure out the proper syntax for including 2 fields in the Subject.  So if I have 2 fields, one for "Applicant Last Name" and one for "Applicant First Name", the synax for getting both fileds in the subject so the subject says "Access Request Form for Doe, John".  Your assistance is TREMENDOUSLY helpful!!!

Yes, I was able to see the code and this link is full of good information but I don't have the requsite knowledge of Java for any of this to make much sense.

/*var myFieldData = this.getField ("APPLICANT LAST NAME");

var mySubjectName = (myFieldData.valueAsString);

topmostSubform.Page1.Submit_Button::mouseUp - (JavaScript, client)

Steve,

In post #9 you provided a file (certMultiSigs.pdf) that shows multiple signatures on the same document without invalidating one another.When I look at the document properties it says signing is allowed, but when I pull up the Sign & Certify actions under the Tools menu the Sign Document option is greyed out. Why is this and how to overcome it? (I'm having a similar problem on a document I'm generating.)

BTW, I'm using Adobe Acrobat X Pro.

Thanks,

Tyson

Steve,

I'm having a similar problem with multiple digital signatures.  See my problem below:

We are using Adobe Acrobat 8. We want to use the encrypted digital signatures feature.

We need two approvers to digitally sign a document without invalidating the document. I looked at this topic information on the Adobe support website and followed their instructions on multiple signatures and apparently you must certify the document first and permit digital signatures during this process, see print screen below. Here's the steps we took and where we got hung up:

• I saved a .pdf file to a shared directory folder. (the approval document)
• I certified the document as accurate using Adobe and saved/closed the document
• I asked the 1st approver to access the certified document in the directory I saved it and digitally sign the document.
• When the 1st approver opened and tried to digitally sign the document, the signature option was grayed out and not possible.

Are there some settings that should be adjusted to make this possible? Any help would be appreciated.

Thanks,

Thanks Steve,

But I don't seem to have "Enable Usage Rights in Adobe Reader" in the

Advanced menu options.  Also, the 1st Approver has Adobe 8 Standard.

From:

"Steven.Madwin" <forums@adobe.com>

To:

cunninj76 <jamie.cunningham@basf.com>

Date:

10/03/2011 01:11 PM

Subject:

Re: Multiple digital signatures Multiple digital signatures

Re: Multiple digital signatures

created by Steven.Madwin in Acrobat Windows - View the full discussion

Hi cunninj76,

My guess is the the 1st approver is using Adobe Reader and you did not

Reader enable the file. Open the certified file in Acrobat 8 and then

select the Advanced > Enable Usage Rights in Adobe Reader  menu item.

Click the Save Now button and save the file back to the shared directory

and ask the 1st approver to try again.

Steve

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Hi Steve,

This didn't work either... do you want me to send you some print screens

or any other references?

Thanks,

Jamie M. Cunningham

Engineering Support Specialist II

Phone: 409-960-5205, Fax: 409-960-5333, E-Mail: jamie.cunningham@basf.com

Postal Address: PO Box 2506, Port Arthur, TX, 77643

From:

"Steven.Madwin" <forums@adobe.com>

To:

cunninj76 <jamie.cunningham@basf.com>

Date:

10/03/2011 02:16 PM

Subject:

Re: Multiple digital signatures Multiple digital signatures

Re: Multiple digital signatures

created by Steven.Madwin in Acrobat Windows - View the full discussion

Hi Jamie,

So much for my guess. One thing, you need Acrobat Pro to add Reader Usage

Rights, you can't do it in Acrobat Standard. That explains why you didn't

see the menu item.

What it doesn't explain is why the first approver can't sign. Are you sure

that the file isn't marked as read only when viewd on the common

directory? What if the person trying to sign as the 1st approver copies

the file to their local machine and trises to sign?

Steve

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Hi Steve,

Thanks for the information. I had two approvers stamp the document before

I certified it. Since I was one of the approvers, I added the 2nd approver

to my Trusted Identities list.  The signatures still had a checkmark and

warning on them and when the warning details were view it read " Signature

is valid, but there were subsequent changes to the document"; however,

when I added a third signature it had no warnings.  I then tried to

certify the document at the end but the option was grayed out.

We don't necessarily need the document certified and the signatures with

the warnings may be ok for our purposes, since the document will be a PDF

and approvers can't alter it except with the mark-up tools anyway.

I really appreciate your help, if you have more insight on the above

please send it my way.

Thanks,

Jamie M. Cunningham

Engineering Support Specialist II

Phone: 409-960-5205, Fax: 409-960-5333, E-Mail: jamie.cunningham@basf.com

Postal Address: PO Box 2506, Port Arthur, TX, 77643

From:

"Steven.Madwin" <forums@adobe.com>

To:

cunninj76 <jamie.cunningham@basf.com>

Date:

10/04/2011 01:03 PM

Subject:

Re: Multiple digital signatures Multiple digital signatures

Re: Multiple digital signatures

created by Steven.Madwin in Acrobat Windows - View the full discussion

Hi Jamie,

Thanks for the file. Before I get into what is going on in your case

here's a bit of background.

With a regular approval signature you get two thing. One is you assert who

actually signed the document (known as non-repudiation because the person

can't deny their signature). The other thing is proof of document

integrity, that is, if the document has been modified it will invalidate

the signature.

With a certifying signature you add in protection to prevent the document

from being modified. This is to help sustain the integrity and fidelity of

the document. When you certify a PDF file you have one of three options to

protect the document. The first is no changes allowed. With that option no

one (not even the author) can modify the document at all. The next option

is form fill-in and signing. As an aside a signature field is just a

special purpose form field so signing a document is just another type of

filling in of a form field. The third option is to allow commenting along

with form fill-in and signing. Regardless of which option you select you

cannot modify the underlying structure of the file, and adding a form

field would do just that. With the place signature option the signer gets

to add a form field (in this case a signature form field) anywhere on the

document they like, and because adding form fields to a certified file is

verboten the option is disabled in the menus and tools.

As the document author what you need to do is add the signature fields to

the document before you certify the file. Adding the certifying signature

should be the last operation you do before posting the file to the shared

drive. Then the other approvers will be able to sign.

On another note, when an approver goes to sign the document they will get

an alert if the certifying signature isn't trusted. Because you are using

a self-signed digital ID to add the certifying signature ever one else

that is going to sign will need to add a copy of your public-key

certificate into their Manage Trusted Identities list with the trust

setting set to both "Use this certificate as a trusted root" and

"Certified documents" if they don't want to see the alert.

Steve

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We are having a similiar issue. In my office, we are using Adobe Acrobat X Pro to combine PDF's into one document. After combing all the docs, we are adding digital signature blocks where necessary. There is no requirement for us to sign the document. We then distribute the docs for signatures using the DISTRIBUTE option, utilitzing the "work flow" that Adobe X has. The issue is that when we send out a doc with digital signature blocks, we can't have more than one person sign the doc using the digital signature blocks we have created. Ideally, if we have 10 signatures required, one person will sign 9 while another person will sign only one. Can anyone advise us on how we may accomplish this?

Does anyone know whether one can sign a pdf with Adobe X Pro and then forward it to the next person for signing without saving the document on your pc? An end user would prefer that the documents not have to be stored on each person's computer after signing for security reasons.

Thanks so much for your reply. I thought that it was something like that. My users insist that when they open a pdf in their web browser (Internet Explorer) they can sign a document without saivng it. They did show me that they can do this, but I can't duplicate it as I don't have rights to access the particular files that they are using. In this case it would be saved to the temporary Internet file. In the browser is the signature still handled by Adobe Acrobat? If so is there a different mechanism that is used?

That is great. Thanks so much for the information. So I guess my solution is to figure out an uncomplicated way for them to open it in their web browser. They may like that option.