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Alphabetize TOC in RoboHelp 8

Oct 18, 2009 11:25 PM

Hello,

 

In RoboHelp X5, when you auto-create a TOC, the books and pages are displayed in alphabetical order by default. Does anyone know how to alphabetize the TOC in RoboHelp 8? I have a fairly large TOC and I'd like it to be alphabetized each time I auto-create it before a publish. Is this possible?

 

Thanks!

  • Currently Being Moderated
    Community Professional
    Oct 19, 2009 1:22 AM

    The automated TOC should follow the folder order so that if that has been customised, as you can in RH8, then your TOC will follow that order.

     


    See www.grainge.org for RoboHelp and Authoring tips

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  • Currently Being Moderated
    Oct 19, 2009 7:16 AM

    Out of interest, you want to auto-create an alphabetical TOC "before a publish", but are you publishing the help with that alphabetical TOC?

     

    I always think that part of my role as an author is to produce the user assistance in a logical structure to help the users understand the applications that I document. I create a TOC based on what the software does and group relevant topics to show how it hangs together. I then use the Topic List to check that all (relevant) topics are in the TOC and then add any topics I have missed before I publish.

     

    Using an index often helps when I want an alphabetical list, although I realise this requires more work on indexing and is often less than perfect.

    I am always interested to hear other perspectives.

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  • Currently Being Moderated
    Community Professional
    Oct 19, 2009 1:13 PM

    I'm beginning to suspect a bug.

     

    I created some folders and alternate clicks are not reversing all the folders, just some!

     

    Sorry but what I described is the theory of how it should work. Whatever folders you have in Project Manager should translate to books in an auto TOC.

     


    See www.grainge.org for RoboHelp and Authoring tips

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  • Currently Being Moderated
    Community Member
    Oct 20, 2009 1:51 PM

    Might it work if you open every folder (expand all pluses) before you attempt the procedure? Sometimes RH needs a little nudge.

     

    Can't hurt...

     

     

    Good luck,

    Leon

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  • Currently Being Moderated
    Community Professional
    Oct 21, 2009 12:17 PM

    Solved with some assistance from Adobe.

     

    The icon that shows AZ is not an AZ - ZA toggle. Its two states are Sort by Name (A-Z only) and Custom Sort.

     

    Auto-create TOC is always based on the Custom Sort order.

     

    So if you want an A-Z toc, you need to custom sort the folders into that order. If you do that, then toggling the icon will have no effect as your custom sort will be alphabetical and, obviously, the sort by name is alphabetical.

     

    Obvious? No. I have suggested the bubble text is clearer and that the icon should change according to the state. Please submit a feature request yourself as the more people who report a bug or request a feature, the more likely it is to be actioned. Please follow this link.

     

    http://www.Adobe.com/cfusion/mmform/index.cfm?name=wishform&product=38

     


    See www.grainge.org for RoboHelp and Authoring tips

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  • Currently Being Moderated
    Community Member
    Oct 26, 2009 5:37 AM

    You should not have much trouble "manually resorting hundreds of topics". Simply drag & drop the Project Files folders from the Project Manager pod into the Table of Contents pod.

     

    If all files within the Project Files are in alphabetical order, your job is done.

     

    If the files within the Project Files are not in alphabetical order, you can simply:

    • delete the files for that folder in the TOC
    • display the files for that folder in the Topic List
    • sort them by file name or title
    • select them all
    • drag them into the empty folder in your TOC

     

    I hope that makes it a bit quicker for you.

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