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Randy Swineford 2,340 posts
Mar 7, 2011
Currently Being Moderated

New! Attachments - Upload files as part of a form submission

Dec 8, 2011 5:10 PM

Tags: #files #upload #download #attachments

You can now add multiple file attachment fields to your forms to collect  files from respondents. Almost all file formats are supported for upload including audio and video (executable and other such file types are not allowed). All files are virus scanned by the service.

Attachment_filling.PNG

 

You can add field restrictions that force respondents to upload files less than a certain size, upload multiple files and/or only upload certain file formats.

Attachment_authoring.PNG

Attachment_file_formats.PNG

All of the data and files collected are acccessible from the View reponse tab.

Attachment_responses.PNG

Files from multiple respondents can be downloaded together within a single zip file by the author. When downloading, the author has the option of prefixing a field value to the filenames so they know which respondent submitted a file.

Attachment_save_as_zip.PNG

 

 

Attachments is available to both free and paid users, however, the maximum file size of all files submitted by one respondent is 100KB for free users and 20MB for paid users. There is no limit on the amount of overall file storage for a free or paid users.

 

Benefits

  • You no longer have to manage collecting data and files using different solutions – like filling out the form using FormsCentral and sending the files via email. Files and data can now be collected using a single method and everything is stored in one central place so managing the collection process is much easier.
  • Ensure that respondents provide the right number, size and type of files.

 

Example Use Cases

  • Employment Application – Job applicant needs to submit their resume with their application as a single PDF or Word file.
  • College Admission – High school student (or parents) need to submit an essay, high school transcript and reference letters with their admission form.
  • Grant Application – Applicant needs to submit a proposal document and pictures (JPG or PNG) of their previous work in order to be eligible for the grant.
  • Client Onboarding – Financial advisor needs to collect account information and investment documents from new clients.
  • Request for Proposal – Procurement department needs to collect bids from competing vendors. Vendors need to fill out a form with their company’s information, provide certification documentation and a detailed proposal document.
  • Conference Registration – Exhibitors and speakers need to provide a JPG or PNG head shot for the conference directory that is less than 1MB in size when registering.
  • Change Order – Engineering firm uses a change order form to manage changes to their engineering specs. Change orders routinely include videos, images or other drawings to support the requested change.
 
Replies
  • Currently Being Moderated
    Dec 9, 2011 6:33 AM   in reply to Randy Swineford

    Question: Are attachments--or a link to download attachments--included in notifications to the form originator?

     

    Also: YAY for attachments!

     
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  • Currently Being Moderated
    Jun 27, 2013 11:27 AM   in reply to Randy Swineford

    Can you upload a file to a submission on the back end?  In the free version, it looks like you can upload an additional file if the user already submitted one, but it didn't give that option if the user submission didn't include a file upload.

     
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  • Currently Being Moderated
    Jun 27, 2013 1:12 PM   in reply to Kari Ahlschwede

    Yes you sure can. 

     

    Right click in the cell corresponding to the attachment field in the View Responses response table and choose "Insert File" (also in the "Insert" menu).  The column must correspond to an attachment type field or you will not see the "Insert File" option.

     

    Thanks,

    Josh

     
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  • Currently Being Moderated
    Jun 28, 2013 7:37 AM   in reply to Josh_Corey

    Thanks, Josh!  Signed up for Basic and it works great!

     
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