Adobe Community: create an index based on style tags ???

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1. Peter Spier,

Mar 6, 2012 9:08 AM in reply to Testacom

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What you want to do is create a Table of Contents, rather than an Index. TOC is driven by paragraph styles, and can be ordered alphabetically.

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2. Frans van der Geest,

Mar 6, 2012 9:20 AM in reply to Peter Spier

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Yep, use a TOC.

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3. Joel Cherney,

Mar 6, 2012 9:27 AM in reply to Testacom

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We produce an annual directory of about 600 companies, separated into about 40 separate sections (categories) spread out over maybe 80 pages. Each company name is either tagged “SubHead1” or SubHead2” – I need to create an index of these two style tags.

You mean "paragraph style" when you say "style tags," right? If so, then the TOC method is probably your best bet. There's a remote chance that you mean "character styles" or "XML tags" or "markup in IDML" or "We were using the XTags plugin in PageMaker" or whatever; if that's the case, then the TOC probably won't work for you.

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4. Testacom,

Mar 6, 2012 1:37 PM in reply to Testacom

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http://help.adobe.com/en_US/indesign/cs/using/WS49FB9AF6-38AB-42fb-B05 6-8DACE18DDF63a.html

Ive been following this and the answer this is not clear. What yim doign is simple, why is so difficult?!

Company names are character styled either Subhead1 or Subhead2.

Arch of the sections have an alphabetical listing of these 600 companies.

I simply need it to seach the enitre 100 page document, sort the character styles and create the TOC

Ace Backstage 17, 21, 35

AMX 18, 25, 47

DVI 17, 35, 65

and so on...

Ive gotten every concievable thing but this!!

Its a 1 time thing, in Pagemker is was easy and fundamental; with inDesign its.....

I have a gun to my head, need to get this workign at all cost!!

Thanks everyone.

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5. Joel Cherney,

Mar 6, 2012 1:43 PM in reply to Testacom

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Ive been following this and the answer this is not clear. What yim doign is simple, why is so difficult?!

Company names are character styled either Subhead1 or Subhead2.

Well, the TOC tool picks up paragraph styles, not character styles.

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6. Joel Cherney,

Mar 6, 2012 2:04 PM in reply to Testacom

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I think that I have a solution for you - I didn't even test it, I just assumed that the Internet would tell me how to make an index from character styles in InDesign. Lo and behold:

http://indesignsecrets.com/building-an-index-using-character-styles-or -external-word-list.php

Give it a shot, don't give up if it doesn't work the first time out (especially if you're not familiar with scripting or with InDesign)

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7. Testacom,

Mar 7, 2012 3:31 AM in reply to Testacom

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CORRECTION: The Company names are indeed "Paragraph styled" either Subhead1 or Subhead2 and NOT character styled as I was told.

The reason for Subhead1 and Subhead2 is one is bol the other not. For the TOC or index the company names are all in a different style (small point, normal)

I simply need it to seach the enitre 100 page document, sort the paragraph styles and create the TOC

Ace Backstage 17, 21, 35

AMX 18, 25, 47

DVI 17, 35, 65

and so on...

I'll reading on....

Thanks again!

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8. Testacom,

Mar 7, 2012 4:17 AM in reply to Testacom

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I managed to get this generated this TOC from the 2 paragraph styles.

Just need the page numbers combined for each...

1602 Group TiMax	24
1602 Group TiMax	35
Above ALL Lighting / ALL BULBS.com	16
Above ALL Lighting / ALL BULBS.com	34
Above ALL Lighting / ALL BULBS.com	38

ACE Backstage Co., Inc.	16
Acoustical Resources, Inc.	18
Acoustics First	18
Adamson Systems Engineering	54
Adamson Systems Engineering	78

Adaptive Video Walls and Displays	82
Adaptive Video Walls and Displays	29
Adder Corporation	82
ADFLOW Networks Inc.	38
ADI	16
ADI	19
ADI	21
ADI	24
ADI	27
ADI	29
ADI	33
ADI	34
ADI	35
ADI	38
ADI	43
ADI	44
ADI	46
ADI	47
ADI	48
ADI	48
ADI	49
ADI	50
ADI	51
ADI	53
ADI	54
ADI	58
ADI	61
ADI	67
ADI	68
ADI	71
ADI	72
ADI	74
ADI	75
ADI	78
ADI	78
ADI	80
ADI	81
ADI	82
ADI	82
ADI	88
ADI	91
Adtec Digital	83
Advantage Products	43
Advantage Products Enterprise Inc.	51
AEI Components	38
AKG Acoustics	34
AKG Acoustics	61
AKG Acoustics	64

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9. Peter Spier,

Mar 7, 2012 7:26 AM in reply to Testacom

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Here's a GREP Query you can use to combine all the successive listings for each vendor into a single item:

Find:

^(.+ )([\d, ]+)\r\1([\d, ]+)$

Change:

$1$2, $3

This will list the name once, and separate all the page numbers with commas (it won't do x-y ranges, only commas, so you may still want to do somem anual editing). Thanks to Peter Kahrel for writing the Query for me several years ago.

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10. Peter Spier,

Mar 7, 2012 7:31 AM in reply to Peter Spier

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The forum does a terrible job of displaying that code.

After the .+ there should be a \s and another after each of the [\d, strings before the ], and there is no space between the parentheses.

There IS a space between $1$2, and $3.

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11. Peter Spier,

Mar 8, 2012 10:40 AM in reply to Peter Spier

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I had forgotten yesterday that the query above only works on two lines at a time and that the other Peter also wrote a script to run it continuously until there are no more matches.

You can find that script at http://forums.adobe.com/message/3955951#3955951

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create an index based on style tags ???

Mar 6, 2012 7:59 AM

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