A few comments about the comment filtering function (in increasing order of annoyance)
1. There is no checkmark status in the sort filter menu (I only mention this because the above description mentions this as being available).
2. I have no idea what filtering on status None actually does. It doesn’t filter on (display only those) comments whose status is set to None, and it doesn’t filter on comments with no status set, so what does it filter on?
3. When you select multiple reviewers or types, the filter works as an OR function instead of an AND function. For example, all comments that have a status of Accepted or Completed are displayed, rather than all comments that have a status of Accepted AND Completed. The latter would be more useful, since there is no other way to display only those comments that match two such criteria together. In more specific terms, I can display all comments with Accepted status, and separately I can also display all comments with Completed status; so, while it might be nice to be able to apply OR function filtering, there are ways to work around this limitation. There is no way to work around the lack of AND function filtering
4. There is no equivalent of a NOT function. For example, it would be very useful to filter for the set of comments that are NOT Completed. This could be used to display a list of comments that are still outstanding.
5. The statuses are extremely limited, and no way is provided to modify or add statuses to accommodate real-world workflows.
6. When filtering on reviewer and status, the filter only displays comments in which the reviewer 1) entered a reply and 2) placed the relevant status on that reply. I have to say, this is ridiculous. In what review workflow does a person formerly review his or her own work? In the workflows I’m familiar with, a person reviews the work done by someone else, and places a status on that work. Moreover, being required to enter a reply (and having to work around the Acrobat X bugs that still exist regarding this action) rather than being able to simply apply a status simply means added work and clutter.
If I’m missing something in the above or if our workflows are off in the hinterlands; by all means, provide me with the methods or reasoning therefor, but I have been completely flabbergasted with the way comment filtering works in Acrobat X.
Great suggestions. I forwarded them to the product team, but I also recommend you submit a feature request:
A few answers and comments:
>1. There is no checkmark status in the sort filter menu
The menu is dynamic. If you have not applied a checkmark to a comment, the option to filter by checkmarks doesn't appear.
>2. I have no idea what filtering on status None actually does.
None equals "no status". If you filter on None, you'll see comments that have no status plus those with None explicitly applied. The None status lets you remove an existing status, reverting it to no status. A bit confusing, I agree.
>4. There is no equivalent of a NOT function.
>6. When filtering on reviewer and status... We use commenting quite a bit, and I have never run into this problem. I can set the status of comments from several different reviewers, and then filter by both the reviewer and the status that I personally set without a hitch. You do not need to reply to set the status. Just click the little arrow next to the reviewer's name and select Set Status. Hope this helps.
>6. When filtering on reviewer and status...
We use commenting quite a bit, and I have never run into this problem. I can set the status of comments from several different reviewers, and then filter by both the reviewer and the status that I personally set without a hitch. You do not need to reply to set the status. Just click the little arrow next to the reviewer's name and select Set Status.
Hope this helps.
I too am a heavy commenting tool user. Our team of over 15 designers and copywriters uses it as our primary proofing tool. We just upgraded to X Pro and I must say I am VERY DISSAPOINTED to say the least. This is absolutley a step or two in the wrong direction!
1. The filtering of comments by status is no longer "Live" (i.e. filter status= none, should make any status set on a comment makes it dissapear) which makes colaboratively editing a 100 page document with 500 comments a daunting task! Nearly unusable! The status filters were live in Acrobat 7. If you have a solution to this problem my team would be very greatful.
2. There is no way to move coments to another position other than the side bar!
An update fixing this issue would make continuing to use acrobat X bearable.
The status filter is also Dynamic. If you have comments with status other than explicit None or no status, more options will be available. However if the comments have no status then only None & All will be available in the status filter.
AGREED! The ability to tear-off the comments menu and move anywhere on the screen was highly useful. With comments locked in position the way they are in X, it is FRUSTRATING, to say the least. Usabilty significantly decreased.
PLEASE CHANGE THIS. I am an editor, do all my editing in X, and this has been a huge step backwards. With modal menus in other products, why did you go backwards with this product?
I agree with the comments about having the Comments menu moveable. I use two monitors and now the comments are on the extreme right of the right screen. Reduces my productivity to have to scan across from the left screen where I edit. Please change this.
I agree. The comment pane needs to be movable.
Having a bunch of long comments squished in a sidebar is frustrating.
I like them on the bottom where long comments can be expanded and easily readable.
Where is the comment buttom that used to be in the lower left corner?!?
Can we bring this back?
The Comments Pane / Tools Pane/ Forms Pane is a pain. Adobe took away some of the most useful functions in Comments Pane.
- Can't close-up comments for individual pages like old Acrobat Pro. The Page Number display with the +/- to view/not view a single page of Comments in previous version was perfect and indispensable. With long documents having the ability to quickly close up all pages and open just one page is a must have. The only way to do it now is to use Find "page X" it's slower, and no way to see easily which pages actually have Comments.
- There is no way to make the "Pane" wider or move it. Current width is so narrow some Comments run longer than the screen. If you've got a 100-page pdf with revisions written up as Comments that need to be referred to, copy & pasted, into InDesign it's very cumbersome.
- The Comment/Annotation icons have gotten really small in the Tools Pane. Computer screen are giant size these days yet Adobe still insists on making icons/tools/text on the interface super small. How about letting us choose the size like Apple does with everything in the Finder.
- The "Find" search field in the Pane is so narrow you can't even see what you typed in to search for.
- Give us back colored check marks in the Comments Pane check boxes so it's easier to see that we dealt with the Comment.
- This isn't about Commenting but the Forms Pane does not wrap the names of a Field. The Pane is so narrow you have to scroll horizontally to see the entire name of fields with long names. This needs to change. Pane needs to be much wider or allow user to drag Pane it wider. Or wrap Form Field names.
Comments has taken a big step backward, so many useable features are just gone. Am going back to 9.
Now I can make a comment! I agree with the "active" filtering of comments. In Acrobat 9, if you changed the status of a comment in a filtered comment list, the list would update. For example, if I filter for comments with no status (none) and I change the status of one of the comments to "completed" it should be removed from the list. Instead, some genius made the comments a pdf that has to be updated manually each time to re-filter, like the advanced search works.
I also cannot stress enough as a very long-time user of Acrobat Pro how endlessly frustrated I am with the fixed position of the Comments list on the right. Finally I'm commenting also. When our team upgraded to X, I was very disillusioned when I realized that this change had been made. I immediately clicked Help to see what I must be misunderstanding. I was even more horrified when I realized that the darned (kind word) pane could not be even be widened, which told me that producivity was going to be reduced: bottom line. What's really scary is that Adobe has entire Acrobat product management and development teams agreeing to release changes that make it very clear that they have no idea how Acrobat is used.
I've been putting up with this since upgrading to X earlier this year. I agree it has impacted my productivity.
1) having the pane fixed on the right side - I have a 30 inch screen and it still is too narrow to navigate and review the comments. If I wanted the comments on the side I'd use WORD by Microsoft.
2) having the Comments not dynamically updating when they are "checked" or their status is changed.
For example, I display all the comments that are "unchecked". If I then "checkmark" one of them it continues to be displayed. I have to "select all comments" and the "select unchecked" to update the display. Waste of time.
Doesn't appear that anyone at Acrobat reads these forums.
Adobe making Acrobat Pro users upgrade and pay for functionality that was in older versions of the program is a legitimate complaint.
Adobe took away functionality from Acrobat Pro, now they expect users to pay to get it back. It should be an update to the current version, we shouldn't have to pay for a function we had in an older version.
Sorry, I'm confused. (Call me Confused.)
I have a file with 600+ comments from my editor (Editor).
As @Priscilla mentions, until I check one of the comments, the Checked option does not appear in the Filter. So now I see the Checked option. So far, so good.
Now when I set the filter to display Unchecked, it shows me the items that Confused did not check. I want to see the comments that Editor did not check. Changing the filter to display only Editor comments does not seem to change the behavior.
How do I configure this so I see what _Editor_ did _not_ check?
Did you try first filtering by Editor, then filtering by Unchecked. I'm getting that to work in A11. Check the other menus to make sure you don't still have other filters set.
(Sorry for the delayed reply. I've been pulled onto another project.)
Europe, Middle East and Africa