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Create a table and use information filled in to populate a document - help!!!

Jun 15, 2012 6:54 AM

Hi all


Firstly, I'm not even sure if this is possible.  I'm new to InDesign and I'm trying to create a document similar to one I've made in Word using form fields and cross references.  What I want is to have a table at the top of the document which is to be filled in with information, for example, "Name", "Address", "Occupation".  Once this information is filled in, I need it to also be filled in within the body of the document so that, if there are three references to occupation within the document, they'll be updated with the corresponding answer filled into the table. 


Is there any way of doing this?  (I'm using InDesign cs3.)



  • Currently Being Moderated
    Jun 15, 2012 7:33 AM   in reply to ForFi

    If you plan ahead and if you could use three different character styles for the texts you want to substitute in the body of the document. You can do that with three text search/replace sessions.

    Use command+f to get to the search/replace palette

    Set the search to the appropriate character style, say "Name".

    Copy the corresponding string of your table to the edit field of your replacement section.


    Set the search scope to "Document".


    Then you hit "change all" if you dare.
    Repeat that with "Address" and "Occupation" and you are done.



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  • Currently Being Moderated
    Jun 15, 2012 8:23 AM   in reply to Laubender

    Sorry! One omission on my side with my example.


    To make that work you have to set another thing:

    in the replace section do add the character style "Name" as welll.


    Otherwise you'll end up with deleted substitutes.



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  • Currently Being Moderated
    Jun 15, 2012 9:34 AM   in reply to ForFi

    Who is filling in the information? Is this during the setup of the doc, or is this a form that is to be completed by someone else that you are desinging in ID?

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  • Currently Being Moderated
    Jun 18, 2012 2:33 AM   in reply to ForFi

    It's possible to do this in a PDF form, I think (linking fields to one master field that you fill out), but I'm not sure how this would help getting it back into ID.

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