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Standards & Accessibility (tagged PDF)

Mexican Sage Calculating status...

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Maintaining tags when revising document content

Aug 1, 2012 10:20 AM

Categories: Macintosh Tags: #tags #acrobat #export #508 #accessibility #export_pdf_loose_tags

I created a 508 compliant tagged document in Adobe Acrobat Pro. (I couldn't find any tagging help in my authoring document, Word 7 for Mac).

I now need to update my document with a revision. When I export it back to my authoring software, I loose all of my tags. How can I update my doc without loosing my tags?

572 Views 4 Replies Latest reply: raeben3, Aug 13, 2012 10:54 AM

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1. CtDave,

Aug 1, 2012 12:58 PM in reply to Mexican Sage

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An export of PDF is of the page content only. How it 'lands' in the file formate being exported to is facilitated by the structure tree of tags/element (if present) in the PDF.
However, the structure tree exist independently from the PDF page content; so, it cannot/will not be exported.

You'll have to make edits in the authoring file and output a new, tagged PDF. Then post-process with Acrobat Pro.
No way around that.

btw —

For those who need to or desire to provide accessible PDF the ISO standard PDF/UA-1 is a "must have" reference.
--| The ISO Standard for PDF/UA (ISO 14289-1:2012). Available at the ANSI web store.

Other documents that are pending release are:
--| PDF/UA-1 Technical Implementation Guide
--| PDF/UA-1 Technical Implementation Guide: 32000-1
(ISO 32000-1 is the current ISO Standard for PDF)
--| Achieving WCAG 2.0 with PDF/UA (WCAG 2.0 for PDF is PDF/UA)

The latter three documents are expected to be available on AIIM's web site.

Be well...

Message was edited by: CtDave

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2. Mexican Sage,

Aug 1, 2012 1:02 PM in reply to CtDave

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Thank you CTDave!

I was afraid that was the answer. Do you know whether Office 7 for the PC is sufficient to tag a document or should I invest in Office 10?

Thanks!

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3. CtDave,

Aug 1, 2012 1:24 PM in reply to Mexican Sage

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Office 7 (2007) won't cut it.
Office 10 (2010) has robust authoring support for mastering content intended to provide tagged output PDF.

Be well...

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4. raeben3,

Aug 13, 2012 10:54 AM in reply to Mexican Sage

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You can make minor text edits in a tagged PDF right in Acrobat Professional using the Edit Document Text tool. If your changes only affect a few pages, you could revise individual pages in Word and then insert those pages into the tagged PDF without losing the tags. I've used both methods numerous times with success.

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