Adobe Community: Versioning InCopy documents

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1. Bob Levine,

Aug 9, 2012 9:15 AM in reply to davehaigh

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You’re not missing anything. Use track changes.

Bob

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2. davehaigh,

Aug 9, 2012 9:26 AM in reply to Bob Levine

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Track changes just doesnt seem like it offers enough for what I need. I want a list of versions. The only options I can see are in the screenshot below, basically accept or reject individual changes.

What I am trying to achieve is summarised below:

User A saves the document on Monday.
User B saves the document on Tuesday.
User A saves the document on Wednesday.
User C views it on Thursday and wants to see a list of those 3 versions in a "version history" and restore fully back to the state it was in after User A saved it on Monday.

Is the above possible?

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3. AnneMarie Concepcion,

Aug 10, 2012 11:22 AM in reply to davehaigh

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No, it isn't.

I know it sounds like you'd be flying without a net, but I assure, you, tens of thousands of users are using the workflow as is, and they consider it a non-issue.

If you move to a publishing CMS (based on ID/IC) like vJoon's K4 or Woodwing or PlanSystem, I think they do have some sort of versioning feature built in. But those systems typically start at $20K, (more often are $50K-100K) not including their required dedicated server or the ID/IC software.

AM

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4. Bob Levine,

Aug 10, 2012 11:33 AM in reply to AnneMarie Concepcion

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I supposed if it was that essential you could work out of a dropbox folder which keeps every version of every file.

That said, I think you'd be opening up a pretty big can of worms with that kind of workflow.

Bob

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5. davehaigh,

Aug 13, 2012 12:47 AM in reply to AnneMarie Concepcion

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Hi AnneMarie. Thank you for those suggestions but for our operation at present, a $20K+ publishing system is beyond what we require. You never know in the future though!

For the time being i'm considering hosting the document on Sharepoint. Sharepoint keeps a version history of documents so in theory we could completely revert back to a state at a particular point in time. Have you ever heard of anyone using Sharepoint for this purpose? i.e. hosting a shared InCopy file. Can you see any negatives to doing this, i.e. would it clash with the check in/out InCopy process?

Obviously I will give it a go and see if it works, but thought you might know of any issues with this idea before I procede.

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6. AnneMarie Concepcion,

Aug 13, 2012 6:03 AM in reply to davehaigh

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I've never heard of anyone successfully using Sharepoint w/an IC/ID workflow. The reason is that the ID file and the IC files need to be in one central location that users on the network read from and write to, and Sharepoint doesn't support that for ID and/or IC files. If you use Sharepoint as a waystation for versions, the uploading/downloading of versions from Sharepoint to the network file server breaks the IC/ID workflow.

AM

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7. davehaigh,

Aug 13, 2012 9:21 AM in reply to AnneMarie Concepcion

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I suspect the best option at the moment then is to physically make a copy of the InCopy document at certain times (e.g. before major updates are made to it) and then renaming this copied/archived version with a date prefix e.g. 'date-docname'.

Then if someone wants to revert back to that version we can simply rename the document we are currently linking to with a date prefix and then rename the chosen archived version by removing its date prefix so that it becomes the linked document..

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8. Bob Levine,

Aug 13, 2012 1:23 PM in reply to davehaigh

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The best option is to use the workflow as intended. In my not so humble opinion I don’t see much in the way of an upside and way too much risk.

That said, it’s your risk to take.

Bob

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9. ctrlbengt,

Sep 3, 2012 4:24 AM in reply to davehaigh

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For simple versioning of documents I would suggest you to try dropbox for example, just remember to open the documents in your synchronized folder and not drag them to your desktop. There are many nice features for these types of services, you just need to dig in a little deeper to find them. Soonr even has a "lock file for me" feature, that would function very well as a check/in check/out function for a workgroup.

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Versioning InCopy documents

Aug 9, 2012 9:07 AM

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