I am sure this topic has been discussed in depth before, but after trying to find a direct answer and not succeeding, I am asking some of the "experts".
We have a small office with 15 employees and currently use MSWord to create documents, then save them as .pdf files when needed. Everyone in our office is comfortable using the Track and Review functions in Word. We do collaborative reviews via e-mail.
As we grow, we will need to create more sophisticated .pdf documents, but there is resistance in spending money for Acrobat X because we can't figure out how the review function works and there is speculation that that is a whole new learning curve and not as flexible.
With MSWord, if text is changed it is changed in color, with a different color for each editor... the changed text has a strike through... and the change(s) can be easily accepted by the person doing the final review with a single click on "accept change". The Track and review process works similarly with most other things in our Word document.
How does this work in Acrobat? Looking at the videos it appears the text remains the same and instead there is a comment balloon put somewhere? How are the changes accepted? While Acrobat review and collaboration looks VERY sophisticated it also seems pretty complex and confusing. Is there a link to a video that shows basics?
Thanks for your patience in answering this, but before we spend several thousand dollars, we wanted to understand Acrobat better.
You're correct that the content of a PDF file does not change when someone applies markup - instead the comments (at least those types which Word can understand) are re-imported into the Word document used to create the PDF in the first place, and then applied as changes in the usual way.
Ultimately, editing is not really a function that is natural in PDF. You can make minor changes usually, but major changes should be done in the original document. For your workflow, it would be best to do the tracking and changes in WORD and create a new PDF, particularly since it is a workflow that all know..
Using a PDF Shared Review offers a lot of extra features, which is why the ability to re-import the comments into Word was introduced in Acrobat X.