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How do I move my pictures to external hard drive?

Apr 18, 2013 1:54 PM

I need to create space on my laptop hard drive. How do I move my pictures to an external harddrive? Terrified I will losse them or get the dreaded ...? Help!

 
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  • Currently Being Moderated
    Apr 18, 2013 2:59 PM   in reply to Custom Training

    There is no need to be terriefied. The "dreaded "?" is not that bad.

     

    The best way to go about this is:

    1) In Lr / Grid View / Folders panel (left side) put all your image folders under one parent folder. If this is already the case you can skip this step. To do this, just create a new folder and name it descriptively. Then drag-and-drop your image folders on top of this newly created folder. This will make all image folders sub-folders under the one parent folder.

    2) Close Lr. In Mac Finder / Win Explorer move the newly created parent folder (together wil all its sub-folders) to you external drive. This is important: Do not rename any folders or change the folder structure at this point.

    3) Re-open Lr. In the Folders panel you will see the |dreaded`"?" - do not panic! Right-click (i.e. click with the right - as opposed to left - button of you rmouse) he parent folder that you created earlier and now shows the question mark and select <Update Folder Location>. Navigate to the location of the parent folder on your external drive and select it. Lr will find all the sub-folders on its own.

     

    That's all there is to it.

     

     

    PS: Actually the text is <Find missing Folder> not <Update Folder Location>. But the procedure is the same.

     

    Message was edited by: web-weaver - PS added

     
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  • Currently Being Moderated
    Apr 19, 2013 12:23 AM   in reply to Custom Training

    You can certainly do as web-weaver suggests, or you could move them from within LR so that LR can keep track of where things go. That saves you the step of updating the folder location after moving the folder outside of LR. You can simply drag the folder(s) in the left hand panel of the library module from where they are to your external drive.

     
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  • Currently Being Moderated
    Apr 19, 2013 8:31 AM   in reply to CASpyr

    CASpyr,

    You wrote "or you could move them from within LR".

    Yes, that is certainly possible, provided that the external hard drive is displayed in the Folders panel. It will not be displayed if no images are on it, or if no images have been imported from it.

    Also, there are some reports that Lr looses images when moving image folders. These "occurrences" are few and seemingly random. Even Adobe acknowledges this with it's warning about moving images in Lr.

    Therefore, to be prudent, I would reduce moving images and image folders in Lr to the minimum possible.

     
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  • Currently Being Moderated
    Apr 19, 2013 10:24 AM   in reply to web-weaver

    web-weaver wrote:

     

    Yes, that is certainly possible, provided that the external hard drive is displayed in the Folders panel. It will not be displayed if no images are on it, or if no images have been imported from it.

    You can simply make it appear by creating a new folder on the drive from within LR. All of this and more is shown in Julieanne's video Move & Archive Images, and Export a Catalogue at 4:40 into the video.

     

    I can't recommend her videos highly enough.

     
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  • Currently Being Moderated
    Apr 19, 2013 10:29 AM   in reply to martin-s

    Yes, I know. But sometimes the drive does not show up in the Folders panel if it does not contain any photos. Then you can't create a folder on the drive from within Lr.

     

    PS: I often recommend J Kost's video tutorials.

     
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  • Currently Being Moderated
    Apr 19, 2013 11:21 AM   in reply to web-weaver

    But sometimes the drive does not show up in the Folders panel if it does not contain any photos. Then you can't create a folder on the drive from within Lr.

    Yes you can: click the plus icon and select "Add Folder...". You are presented with an OS dialogue box from where you can navigate to any drive. Create a new folder on the drive and click "Choose".

     

    The drive and the newly created folder will immediately appear in your LR folder panel.

     
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  • Currently Being Moderated
    Apr 22, 2013 1:16 AM   in reply to web-weaver

    web-weaver schrieb:

     

     

    Also, there are some reports that Lr looses images when moving image folders. These "occurrences" are few and seemingly random. Even Adobe acknowledges this with it's warning about moving images in Lr.

     

    I was not aware of such issues, good to know.
    Can you indicate where Adobe warns about moving images in LR? Would be good to have a reference for future use.

     
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  • Currently Being Moderated
    Apr 22, 2013 6:06 AM   in reply to CASpyr

    CASpyr wrote:

     

    I was not aware of such issues, good to know.

     

    Mind if  add further weight to web-weaver's comments?

     

    Whilst it is certainly true that LR has the functionality to move files and folders within it’s GUI and this definitely has the benefit of maintaining link integrity within the catalogue but please exercise caution, the source files using this method are programmatically deleted upon completion so if something goes wrong during the transfer, the source files are gone and you’re in the realm of data recovery applications or restoring from backups to get them back. A failed transfer could also leave your catalogue in an inconsistent state.

     

    Whilst perhaps counter intuitive, there is a camp that supports a rather more manual but arguably safer approach to mass file transfers:

     

    1. Copy the files and folder structures to their new home using the OS
    2. Link the catalogue to them using LR’s “Update folder location” feature
    3. Once everything is confirmed, delete the source files

     

    Perhaps a little more involved than dragging and dropping within Lightroom but maybe a price worth paying to avoid any nasty surprises?

     
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  • Currently Being Moderated
    Apr 22, 2013 8:00 AM   in reply to CASpyr

    CASpyr wrote:

     

    web-weaver schrieb:

     

     

    Also, there are some reports that Lr looses images when moving image folders. These "occurrences" are few and seemingly random. Even Adobe acknowledges this with it's warning about moving images in Lr.

     

    I was not aware of such issues, good to know.
    Can you indicate where Adobe warns about moving images in LR? Would be good to have a reference for future use.

     

    I'd be very interested to see the reference as well web-weaver; never heard of this issue before.

     

    Cheers

     

    M

     
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  • Currently Being Moderated
    Apr 22, 2013 8:50 AM   in reply to Mollysnoot

    RE: Reports of lost images when moving folders in Lr

     

    Such reports were made from time to time since Lr2. Sure, many/most of them are due to "operator error". But some of them could never be explained. I have it in my memory that on an Adobe webpage it has/had been recommended to use the OS (Mac Finder / Win Explorer) when moving image folders - but I cannot find this page, and maybe my memory is faulty.

     

    But it is interesting that Victoria Bampton in her manual on moving image folders to another hard drive also recommends strongly to move images and/or folders using Win Explorer / mac Finder. See here: http://members.lightroomqueen.com/index.php?/Knowledgebase/Article/Vie w/1166/0/how-do-i-move-only-my-photos-to-another-hard-drive-leaving-th e-catalog-where-it-is

     

    One of the latest reports of lost images / folders is on this thread: http://forums.adobe.com/message/5230435#5230435 

     

    But I was not aware of the answer of Adobe staff member Julie Kmoch of April 12, 2013 (post # 27 in this thread).

    She writes: "To update this thread on what we pursued internally...the short story is we haven't found anything that would make files disappear while moving a folder. We had four engineers review the code invoked when moving folders, threw fake errors at it to test the error handling, dug for any possible reports of issues with the OS calls we're making, and had two of our quality engineers abuse it moving tens of thousands of files across volumes with every odd case we could think of. If we had found something that would actually makes files disappear, that would be a stop-the-presses kind of event, so we took it very seriously. But we haven't been able to find anything."

     

    So it seems that this problem is not an issue anymore. 

    I apologize for my misleading statement that Adobe would warn against moving images in Lr.

     
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  • Currently Being Moderated
    Apr 22, 2013 8:59 AM   in reply to web-weaver

    web-weaver wrote:

     

    So it seems that this problem is not an issue anymore.

    I apologize for my misleading statement that Adobe would warn against moving images in Lr.

     

    No need to apologise - you were obviously advising from prior knowledge/experience (I've only been using LR since 4.0, so don't have much experience to fall back on yet - ex Bridge/ACR man). Good to hear it's apparently no longer considered to be an issue, although interesting that Victoria Bampton "strongly recommends" moving outside of LR...

     

    M

     
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