Want to know whether we can protect a pdf file to be accessed within an organization through their email id. Example:
if there is an organization xyz then the pdf file emailed to them should be protected in a way that it is accessible only if the email entered is of the organizations domain i.e. @xyz.com
With "their email id or email entered" i meant that the pdf file should be protected in a way that it is only accessible by the employees of the respective organization through organization's internal email id's only and restricts the access to any outsider.
PDF documents are just files, and they can be transferred via dozens of different methods (file sharing, FTP, memory stick, disk, etc.). Even if transferred via email, once it is saved to the recipient's disk via Save Attachments, there is no way of doing a comparison with one's email address.
You can't use ordinary security to control who opens a file (except by making files for individuals based on their certificates i.e. different file per person). What you probably need is LiveCycle Rights Management. This will run on a server and constantly check access to PDF files (though not by email, because anyone can claim to have any email). This is a high level enterprise server product with a price by negotation but probably 5-6 figures. http://www.adobe.com/sea/products/livecycle/modules.displayTab3.html
Thank you. Would like to know more about how to use adobe reader xi with lifecycle right management. Are they two different products or is lifecycle right management used as an add in product to adobe reader xi?
Not exactly either one.
LiveCycle Rights Management is a product that you license and install on your own server. It must be available online 24/7, because it has the job of checking every PDF open.
LiveCycle Rights Management also specially prepares PDF files so they cannot be opened except with permission of the server.
Now, you need software that understands how to talk to the server. As I understand it, this is built into Adobe Reader XI. So the client needs no additional software. The client cannot use any non-Adobe software to open, view or print these PDF files.