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dhanya.p
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table of contents contain duplicate headings in different levels in printed documentation output

Oct 8, 2013 2:12 AM

In Robohelp 10, the table of contents contain different books at different levels linked to topic files. When it gets published in printed documentation, the books linked to topic files gets published with two heading levels in the table of contents and as well as in the body content.

 

Message was edited by Peter Grainge to remove email address

 
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  • Currently Being Moderated
    Oct 8, 2013 2:15 AM   in reply to dhanya.p

    First I have removed your email address for two reasons.

     

    1. The whole idea of the forum is to put answers here so that others can benefit from them.
    2. You should never put your email address on any forum, unless you need enlarged body parts or want to hear from some official dealing with the multi million $£ estate of your long lost uncle.

     

    It sounds like you are getting the book title as well as the topic title and maybe you have the wrong setting for Maintain Heading levels.

     

    See Printed Documentation on my site.

     


    See www.grainge.org for RoboHelp and Authoring tips

     

     

    @petergrainge

     
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  • Currently Being Moderated
    Oct 8, 2013 3:03 AM   in reply to dhanya.p

    That is explained in Printed Documentation. In the Print Layout you remove the topic as you know it will get printed because it is linked to the book.

     

    Personally I keep two TOCs. One for OLH and one for Print. I reduce the number of levels in Print. When I print, I trash what is in the layout by using the left facing arrow, then update it using the right facing arrow. That refreshed what is in the print layout.

     

    Do read the page on my site.

     

     


    See www.grainge.org for RoboHelp and Authoring tips

     

     

    @petergrainge

     
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  • Currently Being Moderated
    Oct 9, 2013 1:11 AM   in reply to dhanya.p

    The levels are defined by the levels of books in the TOC. Three levels of books and you will get three levels of headings, four levels will give you four heading levels but you will have to go into Advanced properties to increase the level there from the default of three.

     


    See www.grainge.org for RoboHelp and Authoring tips

     

     

    @petergrainge

     
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  • Currently Being Moderated
    Oct 9, 2013 3:58 AM   in reply to dhanya.p

    If books are coming in with Heading 1 and Topics start with Heading 2, you have not ticked the option I mentioned before and that is covered on my site.

     

    If you are not seeing any further heading levels in the TOC of the document, then you must have the setting in Advanced set too low, as above.

     

    Try this with one of the sample projects. Click Open on the RoboHelp Starter page and then click Samples in the ribbon on the left.

     

    When you generate the document, are you using a CSS style or mapping to a Word template? (Last page of the wizard)

     


    See www.grainge.org for RoboHelp and Authoring tips

     

     

    @petergrainge

     
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  • Currently Being Moderated
    Oct 9, 2013 5:40 AM   in reply to dhanya.p

    The Employee Care project by default only has two TOC levels so you needed to adjust that. Set it up as below.

     

    Print1.png

    Then go into the Print Layout and click the Advanced Button. Change the setting from 2 to 3.

     

    Next go to this page of the layout. Click 1 and then 2 to update the layout.

     

    Leave the option ticked on this pass.

     

    Print2.png

     

    The TOC will show as below.

     

    International was a Level 1 book so it shows as Level 1.

     

    New and Retiring Employees was a Level 2 book so it shows as Level 2

     

    The first topic below New and Retiring Employees in the TOC above is New Employee Checklist. Because Maintain Headings was selected that forces a Heading 1 which is what you see.

    Print3.png

     

    Now if you generate again without Maintain Headings ticked, you will get this.

     

    Print4.png

    International is a Level 1 book so it gets Heading 1 applied, New and Retiring Employees is a Level 2 book so it gets Heading 2 applied and Sales Training is a Level 3 bookso it gets Heading 3 applied, they all show correctly.

     

    With this option selected, Heading 1 in a topic is no longer maintained as a Heading 1 in the printed document. As New Employee Checklist is below the Level 2 book the next available Heading level is 3 and that is what shows. By the same logic Sales Staff Training is now down to level 4 so it does not show in the TOC. It will however be in the document. To get that in, you would go into Advanced and set it to 4.

     

    Please clarify your last point with some screenshots.

     


    See www.grainge.org for RoboHelp and Authoring tips

     

     

    @petergrainge

     
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  • Currently Being Moderated
    Oct 16, 2013 12:27 AM   in reply to dhanya.p

    The TOC may now be "perfect" but in the online help your topics will all start with Heading 1 and then have Heading 2 and 3 within whereas in the document some of those topics will now start with Heading 2 or even 3 and all the others will get bumped down.

     

    My preferred methods for the Print TOC is to put all the book titles in capitals to distinguish them or to add the word Chapter after the top level book, then use the Maintain Heading Levels setting.

     


    See www.grainge.org for RoboHelp and Authoring tips

     

     

    @petergrainge

     
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  • Currently Being Moderated
    Oct 16, 2013 3:25 AM   in reply to dhanya.p

    Maintain Heading Levels is not applicable to online help. You will not find it in those layouts. It is Print only.

     


    See www.grainge.org for RoboHelp and Authoring tips

     

     

    @petergrainge

     
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  • Currently Being Moderated
    Oct 22, 2013 3:06 AM   in reply to dhanya.p

    Like I said, online help does not have the Maintain Heading Levels option in the layout for online help.

     

    I understand your TOC now looks OK but you need to look at the topics and how their heading styles have changed.

     


    See www.grainge.org for RoboHelp and Authoring tips

     

     

    @petergrainge

     
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  • Currently Being Moderated
    Oct 24, 2013 1:27 AM   in reply to dhanya.p

    I cannot tell from the whether or not they should change but I am guessing you mean the content is also what you want and all is well in your world today.

     


    See www.grainge.org for RoboHelp and Authoring tips

     

     

    @petergrainge

     
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  • Currently Being Moderated
    Oct 24, 2013 2:55 AM   in reply to dhanya.p

    Very different question. Please start a new thread.

     


    See www.grainge.org for RoboHelp and Authoring tips

     

     

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