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gigahog
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How do I create a pdf with editable fields?

Jun 17, 2010 4:09 AM

I have a problem with my normal Microsoft word form. Customers who fill in the forms complete their prescribed area in the form but some of them are also changing the original text of the form. I though it would be better to move towards a digital solution whereby I can have all my form in pdf but the required ‘fill in fields’ still remain a problem. Is there a way where I can create pdf’s with editable fields form my customers to fill in the required information? This solution will also give my customers the advantage of not having to print all the forms but rather to fill in on the computer. Please help.

 
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  • Currently Being Moderated
    Jun 17, 2010 4:20 AM   in reply to gigahog

    Yes, but you must have Acrobat. It has a set of built-in tools that allow

    you to create form fields.

    If you want your customers to be able to save the files with the data they

    entered, you will need Acrobat Pro.

     
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  • Currently Being Moderated
    Jun 17, 2010 4:44 AM   in reply to gigahog

    Yes, that's correct.

    The use of Standard is that it allows you to create form fields that your

    users can fill in and print out.

    In order to save the form the file needs to have extended Reader rights,

    which can be enabled with Pro.

     

    To create the fields you can enable the Forms toolbar (right-click on the

    toolbar and click on Forms). Then you will see the different tools that you

    can use for your form: text boxes, radio buttons, combo boxes, buttons, etc.

     
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  • Currently Being Moderated
    Jun 17, 2010 4:51 AM   in reply to gigahog

    Acrobat 7.0 Standard can't create form fields. With Acrobat 7.0 Standard you can fill and save forms.

     
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    Jun 17, 2010 4:59 AM   in reply to Bernd Alheit

    Oh, I thought you could... Sorry for the misinformation, then.

     
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    Jun 17, 2010 5:12 AM   in reply to gigahog

    It seems, from Bernd's comment, that version 7 (Standard) did not have this

    functionality, but version 9 (Standard) does.

    See: http://www.adobe.com/products/acrobat/matrix.html

     

    However, as I wrote, if you want the users to be able to save the file after

    they filled it in, you will need version 9 (Pro).

     

    And Acrobat has a wizard that can pick up fields that were created in Word

    and convert them to Acrobat form fields.

     
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  • Currently Being Moderated
    Jun 17, 2010 5:19 AM   in reply to gigahog

    Pay attention to what you buy! Acrobat 9 Pro is not the same (in price nor

    functionality) as Acrobat 9 Standard.

     
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  • Currently Being Moderated
    Jun 17, 2010 12:43 PM   in reply to gigahog

    You should think of Standard as the economy version, kind of like the cars that used to come without radios or air conditioning (almost unheard of today). Depending on your use, you should also be careful about the 500 use limit on forms when Reader Rights is activated. You can check the license by downloading it from Adobe (or looking in the Acrobat folder) and go to Sec. 15. Without activating the Reader Rights, the limit does not apply. Folks can still print the PDF with Reader, they just can not save it with the form fields filled in. The latter is not required if the form is being submitted as you can import the data file submitted to the form and have the same result.

     
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  • Currently Being Moderated
    Jun 17, 2010 1:10 PM   in reply to Bill@VT

    OpenOffice.org can create form with form fields from either MS Office or the OpenOffice text file and export the form with fields to a PDF. But you will not be able to add interactivity with Acrobat Standard below 9.

     

    OpenOffice as an Acrobat Form Design Tool by Carl Young

    OpenSource.org PDF Forms by Ted Padova

     
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  • Currently Being Moderated
    Jun 19, 2010 7:31 PM   in reply to gigahog

    As Bernd stated, no Form creation with Acrobat 7 Standard.
    n.b., Adobe has announced that all support for Adobe Reader/Acrobat version 7 ends at this year.


    Just my 2 cents.


    If it were me, I'd buy Acrobat Professional.
    Currently, this would be Acrobat 9 Professional.


    Yes, with each new release the Standard version has gained something.
    However, with each new release, Professional gains more.
    Make the time to study and play with Acrobat Professional.
    From this you will realize a handsome ROI.


    With Professional you do all there is to do for PDF forms.
    LiveCycle Designer (for dynamic forms) is an "added value" that comes with Professional.
    This gives you another means of developing forms in the future.


    Once you get your feet wet with working up PDFs you'll want to take the plunge.
    Standard is the nice, small, screened in "Florida pool". Delightful on those hot summer days.
    Professional is the large, resort style Infinity Pool in the back yard (with a swim up bar & bar staff <g>).


    "FILL & SAVE"
    Take a PDF form. "Enable" or "Extend"  this PDF.
    ("Enable" via Acrobat 7 Pro, 7's "3D", 8 Pro, or 8's "3D" or "Extend" via Acrobat 9 Pro or Pro Extended)


    This tells Adobe Reader it is allowed to save the PDF form AND information the user entered.
    Otherwise, Adobe Reader lets the user enter information and print to paper but no "save" of the PDF with user entered information.


    Should you decide to purchase Acrobat version 9 , do be sure to step through each of the Acrobat 9.x updates.


    Be well...

     
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