Adobe Community: Is there a way to get a list of the most recent topics created in a project?

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1. Peter Grainge,

Apr 5, 2011 12:43 PM in reply to eangel030456

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I would first want to know exactly why they want that. It sounds like they are thinking of just uploading those and that will miss internal files. I am assuming you are creating webhelp.

Project Manager can be set up to show the modifed date of topics and you could sort by that.

See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

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2. eangel030456,

Apr 5, 2011 1:00 PM in reply to Peter Grainge

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Hi Peter,

Thanks for your reply. We are creating WinHelp 2000. Apparently, the help for this program was done in some archaic way, and they need to add the new help topics manually and link them to the programs.

How can I set the project manager to show the date of topics?

e angel

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3. Peter Grainge,

Apr 5, 2011 1:10 PM in reply to eangel030456

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Open Topic List and right click in it. You should get a dialog allowing you to add the File Modified Date.

It sounds like they need to know so that they can create context sensitive help.

See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

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4. eangel030456,

Apr 5, 2011 1:24 PM in reply to Peter Grainge

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I tried the File Modified, but all the topics in the project show the last time that the project was published, not when the topic was created. Any other ideas?

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5. Brenda Hutch,

Apr 6, 2011 1:54 PM in reply to eangel030456

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Try looking in the network folder where the unpublished project files are stored. You should be able to sort those files by date.

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6. RoboColum(n),

Apr 7, 2011 2:05 AM in reply to Brenda Hutch

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I beg to differ that the File Modified date shows the published date. Maybe your files weren't saved. Therefore the modified date would be the same as the published date?

The RoboColum(n)

@robocolumn

Colum McAndrew

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7. Peter Grainge,

Apr 7, 2011 2:25 AM in reply to RoboColum(n)

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Can you not use something like Beyond Compare to compare the current output with the last one and identify the new files that way? Your developers would likely have a tool to do the job.

See www.grainge.org for RoboHelp and Authoring tips

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8. Captiv8r,

Apr 7, 2011 6:41 AM in reply to Peter Grainge

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Hi there

It would appear this is yet one other advantage of RoboHelp HTML over RoboHelp for Word.

However, in thinking about it, the way RoboHelp for Word works is by making edits to a long Word document. You may have more than one document in a given project. But as I recall, anything that is added is always appended to the end of the document. So the newest stuff is always at the bottom of the document. You could begin at the bottom and work your way up to see "newly added" topics.

Of course that doesn't really help you discern *WHEN* they were added. But maybe it will help?

Cheers... Rick

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9. eangel030456,

Apr 7, 2011 7:06 AM in reply to Captiv8r

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First, thanks everyone for your replies. My project consists of two files, with most of the topics in one of the files, so the file date published or not, would not help. Also, the topics were added during the course of several weeks with frequent saves, so a compare would not help either. Rick's suggestion to look from the end of the document also did not work completely, since topics were added in between other sections in the document. But, when I looked at the document.hh file, I found most of the new topics at the bottom of that file. I passed the list to the IT guys and hope we can muddle our way with the rest.

e angel

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10. Peter Grainge,

Apr 7, 2011 7:21 AM in reply to eangel030456

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I think there is some confusion between files and topics. Using Topic List I was able to see the dates the source topics were modified.

I was using RoboHelp 9 for Word but there have been few changes so I would expect that to be in the older versions although Rick tells me he could not see it in 7.

In the RoboHelp window, rather than the Word window, there is a Topic List icon. That is where I was looking. I then right clicked in that window.

See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

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Is there a way to get a list of the most recent topics created in a project?

Apr 5, 2011 11:28 AM

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