How do I share files from Workspaces?

forums_noreply@adobe.com — Thu, 18 Apr 2013 19:25:46 GMT

Workspaces lets you share files in your organizer with others without sending the files by e-mail. You can share files three ways:

Move a file into a shared workspace
Share files with individuals
Publish files so anyone with the URL can access the file

Files get uploaded or created into a workspace if you first select the workspace in the organizer. If you select a tag, files are tagged accordingly and added to your personal workspace. Set the access level for files that you uploaded or created. The access level controls how others, particularly groups, interact with a document.

Note: File access settings are different from user roles, which are assigned to each person you share a document with.

Move a file to a shared workspace

From the organizer, select a file and click Share File in the lower-left corner of the window.
Select the option Move It To A Shared Workspace.
Select the workspace or folder and click Move.

Note: Once a file is in a shared workspace, you can move it to a different workspace by using the Share File menu.

Share files with individuals

From the organizer, select a file and click Share File in the lower-left corner of the window.
From the Share File menu, select Share It With Individuals.
Enter e-mail addresses, an e-mail subject, and message.
From the Make Them menu, select Co-author, Contributor, Reviewer, or Reader. Note: Click the information icon to view descriptions of each available user role.
(Optional) Click More Options to select file resharing options.
Click the Share button. For a selected file in the organizer, the Collaborator bar at the bottom of the window shows who you are sharing the file with. Note: After sharing a file, you can change a collaborator role setting. Move the pointer over the person’s name and click the menu button on the right.
(Optional) Delete a file. You can remove a file from your own organizer by choosing Delete (author) or Remove (not the author) from the context menu. The Remove command is sometimes unavailable when the file is in a workspace.

Important: Choosing Delete removes the file from everyone’s organizer.

Share files by publishing to the Internet

Publishing allows anyone with the URL to access the file. Publishing also allows embedding the file in an external web page, blog, or wiki.

Share files by copying links

You can copy a file link to the clipboard, which you can paste in an e-mail or instant message.

Select the file icon in the organizer and click Share File in the lower-left corner of the window. Or, select Share from the file context menu.
Select Publish It, and then click Publish.
Select Copy Link.

Share files by embedding in a web page

You can embed an Adobe® Flash® preview of files in a web page, blog, or wiki page. Embedding is available for most files in your organizer, including files uploaded to Acrobat.com and PDFs created on Acrobat.com. Documents from Tables and Presentations (but not Buzzword) can be embedded. Viewers of the web page see an embedded previewer window in the page that displays the contents of the file you’re sharing. Viewers can browse a multi-page document in the previewer, change zoom level, or maximize the previewer to full screen. They can also download the shared file directly from the web page.

To embed a Flash preview of a file on a web page, select the file icon in the organizer and click the Share File button. Or, select Share from the file context menu.
Select Publish It, and then click Publish.
From the Published tile in the Collaborator bar, select Copy Embed Code. The necessary HTML code to embed the preview is copied onto the clipboard.
Open the HTML file and paste the code into the file. The Flash previewer can display any file type that you can convert to PDF.

Publish a standalone presentation

Using the Publish command in Presentations creates a standalone presentation that anyone can access and play without signing in to Acrobat.com. Use this method (rather than sharing) to show others a “snapshot” of the presentation.

Publishing lets you send a URL link with an e-mail message or embed the slide show in a website by copying the embed code to the clipboard.

Note: Snapshots are static copies of the presentation. If you are an author or co-author, you can update the snapshot at any time by choosing Presentation > Publish, and clicking Republish.

In an open presentation file, select Presentation > Publish and click Publish.
Do one of the following:

Click Copy Link to copy the URL and paste it into an e-mail or IM message.
Click Copy Embed Code to copy the complete embed code to the clipboard. You can then paste it into HTML code in a web page.Note: Do not highlight and copy the text in the Copy Embed Code box; the code is incomplete and will not embed your presentation in a website.
(Optional) Click Unpublish to remove open access from the published document. Use this command if, for example, you change your mind and don’t want anyone who is not sharing the document to access it.
(Optional) Click Republish if you have already published the document, changed it, and want to publish the new version. Unpublish reverts to the previously published version of the presentation.

Adobe Community : Document List - Workspaces.Acrobat.com

How do I share files from Workspaces?