Open up the form file you want to share. In the bottom left corner click the button labeled "Share" and select "Add Collaborators" from the menu.
The sharing dialog will appear.
(NOTE: click images to view a larger version of them)
In the upper right hand corner there is a drop down that determines the default role of each user you invite.
A person's role determines what they can do with the file.
- Co-authors can edit the form design, options, responses, and summary report (everything that you can do)
- Contributors can view, but not change, the form design, options and summary report. They can only edit the responses.
- Readers can only view the responses and summary report. They can't change anything.
Type in the email addresses of each user you want to share the file with. You can also update the subject and add a message that will show up in the email invitation.
If you want to change the role of a single user just click the triangle beside their name and select the desired role. You can also remove the user using this menu.
Once completed click on the Share button in the dialog. Email invitations (shown below) will be sent to each of the users you specified.
The users should click on the link in the email. They will then be asked to sign in to FormsCentral using their Adobe ID and password in order to access the form file you shared. If they do not have one they should create a free FormsCentral account to access the form.
Shared form files will also appear in the persons My Forms tab so they can easily access them in the future.
If you want to know how others can view the responses and summary report without signing into FormsCentral you should read this FAQ: http://forums.adobe.com/docs/DOC-1881
Comments