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Unused files report - RoboHelp 8

Contributor ,
Nov 25, 2009 Nov 25, 2009

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First of all, I am so pleased that Adobe has issued the fix for the RoboHelp 8 "early November" bug! (If Adobe were in Minnesota, all the bugs are generally dead by November  )
I have loaded the new 8.0.2 service release and am carefully following Peter's instructions under "Opening RoboHelp Projects" - "Service Release 8.0.2." I have a few questions at this point, mainly about Unused Files. (By the way, my RH project is working great.)

I have run the "Unused Files" report in my large online help project (i.e., a project that's been around many years, which we update twice a year, so we do a lot of adding, replacing, and deleting of images and topics). There was quite a list of files in this report. When I spot-checked several of the files, it seems that they were, in fact, obsolete, and therefore, are correctly appearing in the Unused Files Report.

1. Is it a good idea to delete the files listed in the Unused Files Report?

    (I must confess that I've been working on this inherited project for two years and I haven't yet checked this report and therefore haven't yet done this "clean-up" of unused files.) I suspect the files listed in this report are topics and images that we've deleted from the RH project, but just haven't yet done the final step of deleting from Windows Explorer.

2. Should I delete file types that I'm not familiar with?

    I'm comfortable deleting image files and htm files because I know what they are. However, I'm not really comfortable deleting these types of files listed in the Unused Files Report:

     - thumbs.db

     - xxx help.hhc_backup

     - xxx help. hhk_backup

     - xxx help.hhp

     - xxx .hhp_backup

     - $rhvariable$.htm

     - ehelp.xml

3. If my RoboHelp HTML project is working great after having completed Peter's steps 1 and 2 (i.e., check for broken links and unused files), I suspect that I can stop there, and do not need to do steps 3-5 (i.e., backing up and deleting CPD file)? Note: This is the project that suffered two hits in the past few weeks from the RH8 bug: the first time I rescued it by using Peter's HHP file method; and the second time - about a week later - I rescued it by opening my clean day-old back-up and importing the new topics and images into it. And the project has been working well since then.

Thank you very much. And thanks again to Peter, whose great instructions and support enabled us to proceed with our work during RoboHelp 8's unstable weeks.

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Community Expert ,
Nov 25, 2009 Nov 25, 2009

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Leave

     - thumbs.db (Windows may just recreate it anyway)

     - xxx help.hhp (Isn't that what you found useful to get going again?)

     - $rhvariable$.htm

     - ehelp.xml

Delete

     - xxx help.hhc_backup

     - xxx help. hhk_backup

     - xxx .hhp_backup

     - $rhvariable$.htm

     - ehelp.xml

On backups, it's early days even though there have been no reports of the patch failing. It's a matter of what makes you comfortable. I also backup daily and feel comfortable enough to revert to that now. Are you?

Deleting the CPD was part of the recovery, not part of the ongoing procedures.


See www.grainge.org for RoboHelp and Authoring tips

Follow me @petergrainge

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Contributor ,
Dec 08, 2009 Dec 08, 2009

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Peter, thank you for these clarifications and these directions regarding which files to leave and which to delete. Very helpful!

I still continue to back up my project files, and this big project, proabably several times a day.

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Explorer ,
Jan 14, 2010 Jan 14, 2010

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The files $rhvariable$.htm and ehelp.xml are listed under Leave and Delete. Can these files be deleted? What is the purpose of $rhvariable$.htm?

Donna

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Community Expert ,
Jan 15, 2010 Jan 15, 2010

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Sorry about that. I'm trying to find out.


See www.grainge.org for RoboHelp and Authoring tips

Follow me @petergrainge

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Community Expert ,
Feb 03, 2010 Feb 03, 2010

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Here's what I have been told.

$rhvariable$.htm is a temporary file used to show/edit formatted variable value.
RH clears this file on project close.
It is safe to delete after project close.

ehelp.xml was used or related to in flash help output in RH7 or earlier.
In RH 8 we had removed that.


See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

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Explorer ,
Feb 03, 2010 Feb 03, 2010

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Peter,

Thank you for posting the answer.

Donna

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Community Beginner ,
Apr 28, 2016 Apr 28, 2016

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Hi Peter,

About $rhvariable$.htm

When I do "CVS Add Contents" in CVS, it shows following error:

Invalid File Format: Unknown.

Is it Ok if I do not check-in $rhvariable$.htm file? I hope my peer does not need update of this file.

Regards,

Prashant

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Community Expert ,
Apr 29, 2016 Apr 29, 2016

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This thread is six years old and for a different version. Also I don't do source control. My guess based on the old information is that if the file is recreated on opening the project then it doesn't need to be checked in. However, you may want to check that with Adobe.


See www.grainge.org for RoboHelp and Authoring information

@petergrainge

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Community Beginner ,
Apr 29, 2016 Apr 29, 2016

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Thanks Peter.

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