12 Replies Latest reply: Nov 3, 2010 11:39 AM by peter at knowhowpro RSS

    ID CS5 Section numbers disappear from TOC

    gailcnyc Community Member

      I set up my doct with auto page numbers to appear as 2.1, 2.2 etc. (TOC is i,ii, etc.). Then I went to pg 2 to set up Numbering & Section options. For the longest time, I could not get that 2.1 system to show up when I updated my TOC, trying every possible combination in this dialog box. Finally it suddenly updated correctly, based on the combination below. After saving and closing, then re-opening the doct, the TOC still shows 2.1. But if I update the TOC it reverts to 1,2, etc - even with NO other changes made. The pages themselves are fine, page numbers are 2.1, 2.2 etc. But now I can't get those back into my TOC. Does anyone know what could be going on?? I have about 15 more docts to format the same way, and I need to solve this SOON. Thanks!

      Numbering_Section.gif

        • 1. Re: ID CS5 Section numbers disappear from TOC
          P Spier CommunityMVP

          Have you tried putting "2." in the Section Prefix field and checking the box to include the section prefix? Change the prefix for each section. and be sure ID is set to use section numbering, not absolute.

          • 2. Re: ID CS5 Section numbers disappear from TOC
            gailcnyc Community Member

            When I did that, the TOC updates correctly to 2.1, 2.2, etc. but then the actual pages are showing 2.2.1, 2.2.2! I also tried putting the number 2 as a section marker instead of prefix. That gives the actual pages the right numbering, but the TOC goes back to 1,2,3.

            Thanks anyway for the reply.

            • 3. Re: ID CS5 Section numbers disappear from TOC
              P Spier CommunityMVP

              So you want pages to have section prefixes in the TOC, but NOT on the actual pages? That's pretty unorthodox, I think. How many sections in the document and do you restart numbering?

               

              If it's a single section per file, open the TOC Dialog and clcik the "Show More Options" button if it isn't already expanded. There's a field there marked Between Entry and Number in which you would usually put a tab or fixed width space, but you can add your section number after that, like ^t2. to make the number appear after the tab.

              • 4. Re: ID CS5 Section numbers disappear from TOC
                P Spier CommunityMVP

                Wait a second, you are getting EXTRA prefixes? let me think about that...

                • 5. Re: ID CS5 Section numbers disappear from TOC
                  P Spier CommunityMVP

                  Did you also put a section marker character in front of the curent page marker on the master page? That's the only way I can get any extra digits on the page. You don't want a section marker, you want a section prefix.

                  • 6. Re: ID CS5 Section numbers disappear from TOC
                    gailcnyc Community Member

                    I can see now that the"2" in 2.1 comes from the area at the bottom of the dialog box called "Document Chapter Numbering" - by changing the style of that, my pages show 02.1 etc. So that explains why showing the section prefix results in 2.2.1. BUT I don't see any way to turn off the document chapter numbering. The only options are "automatic chapter numbering" and "start numbering at.."

                     

                    This doct was originally part of a book - that was a whole OTHER problem, because exporting to an interactive PDF created bookmarks that weren't linked to anything! So I deleted the book and have been working on this doct alone. I'm going to try to create a new doct and bring over all my styles, and see if that dialog box shows up differently. It's really the only thing I can think of to try right now.

                    • 7. Re: ID CS5 Section numbers disappear from TOC
                      peter at knowhowpro Community Member

                      gailcnyc wrote:

                       

                      ...snipped...

                       

                      This doct was originally part of a book - that was a whole OTHER problem, because exporting to an interactive PDF created bookmarks that weren't linked to anything! So I deleted the book and have been working on this doct alone. I'm going to try to create a new doct and bring over all my styles, and see if that dialog box shows up differently. It's really the only thing I can think of to try right now.

                      Thanks for mentioning this. I've traced the failed links in PDFs exported from InDesign CS5 books with the Interactive option. Inspecting the links in Acrobat, shows that they're full pathnames to the source files, and the paths are jumbled. The fix is to export using the Print option, and be sure to check Include Hyperlinks and Interactive items. I've reported it as a bug.

                       

                      Regards,

                       

                      Peter

                      _______________________

                      Peter Gold

                      KnowHow ProServices

                      • 8. Re: ID CS5 Section numbers disappear from TOC
                        P Spier CommunityMVP

                        Unless there is also a Chapter Number variable in front of the page number, the extra 2 is NOT coming from the chapter number. There's simply no way to insert that into the page unless you add the variable.

                         

                        Can you give us a screen capture, please, of the master page with the numbering markers showing? Use the camera icon to embed the image into a post:

                        CameraIcon.png

                         

                        You might want to read this help topic: http://help.adobe.com/en_US/InDesign/6.0/WSa285fff53dea4f8617383751001ea8cb3f-7110a.html

                        • 9. Re: ID CS5 Section numbers disappear from TOC
                          gailcnyc Community Member

                          Well that pointed me in the right direction. Yes, you're right about chapter number - at some point in my stumbling around looking for a solution, I must have tried formatting my automatic page numbering on the master page as a numbered list, to include the variable for chapter number. What added to the confusion, I think, was that for one brief moment something appeared to work, and the page numbers and TOC actually matched. But when it stopped working, I completely forgot what I had done on the master page. Now that I've fixed that, I can set Section prefix = 2 and check the box "include prefix" and it's all good. Thanks very much for that!

                          • 10. Re: ID CS5 Section numbers disappear from TOC
                            gailcnyc Community Member

                            peter at knowhowpro wrote:

                             

                            gailcnyc wrote:

                             

                            ...snipped...

                             

                            This doct was originally part of a book - that was a whole OTHER problem, because exporting to an interactive PDF created bookmarks that weren't linked to anything! So I deleted the book and have been working on this doct alone. I'm going to try to create a new doct and bring over all my styles, and see if that dialog box shows up differently. It's really the only thing I can think of to try right now.

                            Thanks for mentioning this. I've traced the failed links in PDFs exported from InDesign CS5 books with the Interactive option. Inspecting the links in Acrobat, shows that they're full pathnames to the source files, and the paths are jumbled. The fix is to export using the Print option, and be sure to check Include Hyperlinks and Interactive items. I've reported it as a bug.

                             

                            Regards,

                             

                            Peter

                            _______________________

                            Peter Gold

                            KnowHow ProServices

                             

                            I did try printing from the book, but even with Hyperlinks & Interactive checked, it came up in Acrobat with NO bookmarks at all. The only way to get the clickable TOC in Acrobat was to Export from the individual doct.

                            • 11. Re: ID CS5 Section numbers disappear from TOC
                              P Spier CommunityMVP

                              Printing to PDF is a distiller process, and distilled PDF doesn't support bookmarks, hyperlinks, cross references or other interacive content, nor tranparency, regardless of the options you might choose in the dialog or are in a preset.

                              • 12. Re: ID CS5 Section numbers disappear from TOC
                                peter at knowhowpro Community Member

                                P Spier wrote:

                                 

                                Printing to PDF is a distiller process, and distilled PDF doesn't support bookmarks, hyperlinks, cross references or other interacive content, nor tranparency, regardless of the options you might choose in the dialog or are in a preset.

                                 

                                Just to clarify this for FrameMaker users:

                                 

                                Although FrameMaker can print to a PostScript file that preserves bookmarks, hyperlinks, cross-references, and similar interactive content when processed by Distiller, as Peter S notes, InDesign works differently. This is one old FM habit you need to break to get interactive PDF output from ID. Export! Export! Export!

                                 

                                Regards,

                                 

                                Peter

                                _______________________

                                Peter Gold

                                KnowHow ProServices