10 Replies Latest reply: Feb 7, 2014 3:43 PM by admdikramr RSS

    copying from pdf comes out in single column

    ellie88890 Community Member

      Hi,

      I recent turned 3 word documents into PDFs using the "Print" feature on my mac from within Word. Two of them came out great. The third one LOOKS great, but when you try to copy the text from the PDF and then paste into a Word document (or notepad or anywhere!), it appears with one word per line, like one long column.

      It

      ends

      up

      looking

      like

      this!

      The other two PDFs copy and paste just fine. We do want our users to be able to copy and paste parts of these documents, and I can't figure out what is different about the third PDF. Even if I just highlight two words in the middle of a sentence and try to paste those, they still show up in a column format with one word per line.

       

      Any ideas how to get rid of this without actually retyping the entire Word document?

      Thanks so much in advance!

        • 1. Re: copying from pdf comes out in single column
          ~graffiti CommunityMVP

          You may want to ask this quesiton in the Mac forums (apple.com). It's probably not Adobe REader doing it but more of something in the

          creation process which is all Apple.


          • 2. Re: copying from pdf comes out in single column
            ellie88890 Community Member

            I think this is an adobe issue not an Apple issue. Plus, the apple forums have no forum for software questions like this. Does anyone else have any idea for me? Thanks!

            • 3. Re: copying from pdf comes out in single column
              rrich3 Community Member

              I'm having the same problem on Windows XP. This is not just a MAC problem.

              • 4. Re: copying from pdf comes out in single column
                rrich3 Community Member

                Here's something that works for MS Word files, but it doesn't work for Text files. if you copy a block of text from a pdf and paste into a Word doc, and it pastes as one word per line, you can do the following:

                 

                1. select the pasted text in the Word doc.

                2. use the Replace function, select replace all,  ^p with ^s

                 

                This will convert one word per line back to a normal text paragraph.

                 

                I still don't know what I did to cause spaces to be interpreted as line returns by default when copying pdf text to Word, text, or Excel files. This did not happen in the past. How annoying.

                • 5. Re: copying from pdf comes out in single column
                  ellie88890 Community Member

                  Thank you SO much...this is amazingly helpful!

                  • 6. Re: copying from pdf comes out in single column
                    rrich3 Community Member

                    Here's some more info for someone to resolve this issue:

                     

                    The one-word-per-line problem only seems to occur when copying text from a pdf that was created using "MAC OS X 10.6.6 Quartz" .  I have two pdf documents from different sources that had been created using this application that had the "one-word-per-line problem". I have six other pdf's that were created with various "non-Apple" pdf producer software that did not have this problem. So, this issue looks like it is related to Apple's pdf producer software. BTW, you can check the pdf creation softwware by selecting File/Properties in the pdf.

                    • 7. Re: copying from pdf comes out in single column
                      fuzzeeboy23 Community Member

                      You just saved me hours of frustration and unnecessary work, rrich3!!  Thanks a ton!!

                      • 8. Re: copying from pdf comes out in single column
                        KX1282 Community Member

                        I have been having the same trouble with the text being displayed as a column of text when I copy paste it from a pdf into TextEdit. From my detective work it seems to be connected to when a pdf is made of a document containing the font Calibri. Don't know what the solution is other than not to use Calibri in a document that is at some point going to be reformatted to a pdf.

                        • 9. Re: copying from pdf comes out in single column
                          Harley Dave 123 Community Member

                          Amazing to see this problem is STILL alive and well!

                           

                          I am having the exact same problem on BOTH a Windows 8 system running Adobe Reader 10.1.7  and a Mac OS 10.7.5 system running Acrobat Pro 9.5.5.

                          I was attempting to cut from a PDF and paste into a WordPress site via Firefox, and also tried to paste into MS Word 2013.  Always saw the same results using the same and various PDFs, and the lady in the cube next to me has the same problem.  Both of us tend to have lots of windows open in lots of apps.

                           

                          Interestingly, I did not have this problem yesterday on the Mac performing the exact same task from the same PDF on the same computer.

                           

                          The 'solution' is:

                          Shutdown then power up the computer, then open ONLY the programs you NEED (Acrobat and the destination of the paste).  This worked on both the Win 8 and Mac computers!!

                           

                          IMHO, the best solution is to never use any Adobe products!! 

                          • 10. Re: copying from pdf comes out in single column
                            admdikramr Community Member

                            This is still occurring. I'm using Acrobat XI Pro, and Mac OSX 10.9.

                             

                            If you have trouble copy/pasting out of a PDF in Acrobat or Acrobat Reader, just use Preview instead. Producing a PDF on a Mac and then reading / copying / pasting from Preview works as expected.

                             

                            The "every word on its own line" problem only occurs when copying from an Adobe PDF-reading product.