2 Replies Latest reply: Sep 23, 2011 2:06 AM by linziloop RSS

    What do I do first!?

    linziloop Community Member

      Hi there

       

      Been using InDesign as a graphic designer for quite sometime now and have recently been asked to look into InCopy for the company I work for. I have downloaded the trial and am now testing sharing on a server. I have a totally newbie question as no matter how many tutorials I read and how many PDFs I download from Adobe, it all seems full of so much jargon, I'm not sure what I need to do first:

       

      I want to have a complete InDesign document available for an InCopy user to edit. Do I first need to "export all graphics and stories" OR "add all stories to assignment"? Do I need to do both things in order for the InCopy user to be able to see all layout views? Because when I have done just the "export all graphics and stories", when I open it in InCopy it says not all layout views are available.

       

      Phew! Any help much appreciated, I'm sure it's all very simple...

        • 1. Re: What do I do first!?
          BobLevine CommunityMVP

          The first thing you should do is get some training. The InCopy workflow is wonderful and can save a boatload of time but if you don't have the proper knowledge the whole thing could easily blow up in your face.

           

          There's no substitute for having a real live human help you but if that's not in the budget, I would strongly suggest watching Anne-Marie's fabulous videos on Lynda.com. This link will get you a free one week trial: http://bit.ly/fcGpiI

           

          Attempting to answer your question...if the InDesign and InCopy user both have access to the server you can simply export all stories to InCopy and the InCopy user would open the InDesign file to begin work on it.

           

          Bob

          • 2. Re: What do I do first!?
            linziloop Community Member

            I figured it out in the end, I added all stories to an assignment. The .icma file is now saved on the server for people to access and edit it. Training isn't really an option at the moment, I'm going to have a hard enough time getting the approval to purchase 7 copies of InCopy. I will certainly have a look at the videos though, thanks very much for that, there seems to be VERY little help on InCopy out there.