13 Replies Latest reply: May 8, 2012 12:17 AM by printisnotdead RSS

    Print booklet – page formatting and printing dialog box questions

    chirrchirr Community Member

      Hi folks,

      I have a small organic seed company in Southern California and I’m attempting to make our very first seed catalog using what I would describe as a “zine format”: a letter-sized paper that is folded over, resulting in a booklet composed of half pages (I don’t know if there is a more technical term for this, so please correct me). I’m using InDesign 5 and Mac OS X Snow Leopard.


      When I started making the document, it seemed logical to start with my page size as a “half-letter," because I had read about the Adobe “Print booklet” feature that would automatically print the pages in the appropriate order for folding. After making a few pages of my catalog I decided to do a test run of this feature, as I suspected things might be harder than it seemed. I have run against two problems while doing so, and I’m hoping that someone here can help give me some insight.


      The first problem is that I can’t get the pages to impose properly while adopting an alternative page numbering regime on the pages themselves. To explain: I’ve selected “2-Up Saddle Stitch” in the Print booklet settings. I have a 10-page document in 5 spreads. In the document menu I set my layout to start at page 2 so that the spreads show up side by side in the pages window. However, I also want page numbers on my zine so I started a new number section (which I gave a prefix of A) on what is ultimately the fourth page of the layout. This numbering shows up as “1” on the fourth page and proceeds consecutively from there (pages 4-10 on the spread in the page layout box are labeled 1,2,3,4,5,6,7 on the pages themselves). It seems like the Booklet Print thinks my second section (A) of page 1 is where it should begin formatting saddle stitch. In the help section on booklet printing Adobe writes, “If you have divided the document into sections of page numbers, you should enter section page numbers (such as Sec2:11) in the Range field.” However, they only recommend doing this if you want specific ranges of pages formatted, whereas I want the entire document to be formatted. Nonetheless, I tried to do this, suspicious that the first three pages were not being formatted properly. However, I have not even been able to figure out how to specify my section A in the range box. I’ve typed in things like “SecA:1” but I get a message that says: “one or more of the pages specified are not valid page names.” I note when I’ve stripped this formatting from the document the Print booklet feature imposes the pages in the correct order. So, this problem is not the end of the world. However, what I’ve lost is the ability to have page numbers printed on my document, unless I want to add them manually to each page (and then have to deal with reformatting if I ever add or remove pages to the document in the future).


      The second, and more substantial problem I am having is getting the pages to print out even close to correct. I have a Brother HL-5340D laser printer that has a duplex feature, and I assumed there would be a way to simply print two pages of my catalog (half-letter pages) onto one letter sized page, side by side, double sided, and in the correct order for folding. After trying a number of different options (changing the page size and orientation of the page in the printing box), I have not been able to get the printer to print out these pages successfully, or even in the right size and orientation – or even out of the right tray, for that matter. Once as I’ve been playing around with all the settings I got it to pull from “Tray 1” (and created a preset from within the OS X print settings), but I can’t figure out how I got that option to stick. Of course, Adobe recommends using their own printer dialog box over the Brother driver, but duplex, for instance, is not possible without going back into the OS-based print setting. So I turned that on, something that has worked fine with other InDesign documents I have created. In this case, however, I have not been able to get duplex printing to work.


      I’m wondering if there are conflicts being created between the two printer settings, or perhaps I have just made a mistake in starting my catalog with a document size of “half letter” and now attempting to print out two of my half letter pages onto one letter-sized sheet (and double-sided, at that). As a InDesign neophyte (six months experience) I still wonder if there’s not something really obvious that I’m missing.


      Does anyone have any insight into my predicament?

      Patiently waiting; thanks folks…

       


      Quin

        • 1. Re: Print booklet – page formatting and printing dialog box questions
          Eugene Tyson CommunityMVP

          For saddle stitch you need multiple's of 4.

           

          It's just folding a page in half. Fold any page in half, you have 4 pages of a booklet.

           

          10 pages won't cut it, you'll need 12 pages in your document.

           

          Don't start numbering on Page 2 that makes it a left hand page.

           

          File>Document Setup and choose Facing Pages

           

          Page 1 should be a right hand page.

          Page 2 should be a left hand page

           

          (Odd pages on the right, evens on the left).

           

           

          Then use print booklet.

          • 2. Re: Print booklet – page formatting and printing dialog box questions
            John Hawkinson CommunityMVP

            It's a bit easier than that -- chirrchirr, you need to incldue the front and back cover of your booklet in your InDesign file.

             

            I can't help with the Brother issues.

            • 3. Re: Print booklet – page formatting and printing dialog box questions
              chirrchirr Community Member

              Hey Eugene,

              Thanks so much for your guidence and I'm sorry in the delay with following up with this issue. I've followed your instructions and still cannot get the pages to align properly – page 1 still stands alone after changing things in the document setup menu item, and when I go to print booklet, the formatting insists on adding blank pages, even though i have 56 total pages in the document (which is divisiable by four, and includes some blank pages i  added to the document, namely page 2, and 56, so the front and back covers don't have text printed on the opposite side of the paper – this comment also responds to John's post, namely that i do already have the front and back of my cover in the document). 

               

              I suspect one problem may be that is that I started a new numbering section on page four of the document, so i could build a table of contents appropriately (have the pages start numbering "1" after the table of contents). But even if I put page numbering back to automatic it doesn't begin the document with "facing" pages.

               

              To further illustrate my confusion, I'm enclosing some screencaps. The first is just a screenshot of the document formatting as you had suggested i switch it to. Here i'm illustrating how the pages aren't facing. screencap indesign 1.jpg

              The second is a screenshot that shows the end of the first section of numbering.

              screenshot 2.jpg

              The third screenshot shows the beginning of the new section of numbering, also explaining why I have numbered the pages this way (so page 1 can be an "About Us" entry in the table of contents.

              screenshot 3.jpg

              Any advice or suggestions you have would be greatly appreciated,

               

              Thanks,

              Quin

              • 4. Re: Print booklet – page formatting and printing dialog box questions
                P Spier CommunityMVP

                Sections are not relevant, by themselves, but the numbering might be because you seem to have only three pages in the first section and you've forced ID to restart numbering with an even number on the right, so ID thinks you have two right-hand pages in a row. Never having done this, I don't know how Print Booklet will react, but the the general principle in a book is that pages go recto-verso-recto-verso, not recto-verso-recto-recto.

                 

                I suspect that ID believes there must be a blank page (not shown in the panel) between pages 3 and 4 and is adding another three blank pages at the end to take the count to 60.

                • 5. Re: Print booklet – page formatting and printing dialog box questions
                  chirrchirr Community Member

                  Peter,

                  Thanks for your reply. It's adding two pages, which i don't really understand why (because that makes the total page numbers  – 58 – not divisible by four) and I've got a screencap. Does this provide you with any more insight?

                  screen-capture.jpg

                  And here's the print summary, if that means anything:

                  Print Booklet

                      Booklet Type: 2-up Saddle Stitch

                      Auto Adjust Margins: On

                      Top Margin: 0p0

                      Bottom Margin: 0p0

                      Left Margin: 0p0

                      Right Margin: 0p0

                      Space Between Pages: N/A

                      Creep: 0p0

                      Bleed Between Pages: N/A

                      Signature Size: N/A

                      Print Blank Printer Spreads: On

                   

                  -Quin

                  • 6. Re: Print booklet – page formatting and printing dialog box questions
                    P Spier CommunityMVP

                    According to the screen shot you have 28 spreads. That's 56 pages, not 58. That makes me think you didn't "include blank pages" in your print setup, that you have two blank pages inthe document, and ID is replacing them.

                    • 7. Re: Print booklet – page formatting and printing dialog box questions
                      chirrchirr Community Member

                      Peter,

                      See the above screenshot (two posts up), where i show the spreads I actually have in the document. I have 56 pages in 29 spreads – meaning the booklet should format my document appropriately. Also look at the previous post where I included the printer options i have set up (which shows "Print Blank Printer Spreads=On) .

                      Any further thoughts?

                      -Quin

                      • 8. Re: Print booklet – page formatting and printing dialog box questions
                        Manish-Sharma Employee Hosts

                        Yes you are right , but if you see , in the same sceern shot the page number 2 is blank hence If you dont have "include blank pages" option checked in the print settings then Indesign will avoid these blank page which change the total no.of pages and after that Indesign will automatically add the pages to make the total no.of pages in multiple of 4.

                         

                        Check the option "Print blank pages" in the print settings option

                        • 9. Re: Print booklet – page formatting and printing dialog box questions
                          Daniel Flavin Community Member

                          Page 3 and A1 (Amaranth) are conflicting - two consectutive right hand pages that ID is trying to accomodate.

                          Remove the blank page 2 after about us, than you will have 1,2,A1, etc.

                          Add blank pages to the end of the book for a final page multiple of 4

                          • 10. Re: Print booklet – page formatting and printing dialog box questions
                            P Spier CommunityMVP

                            chirrchirr wrote:

                             

                            Peter,

                            See the above screenshot (two posts up), where i show the spreads I actually have in the document. I have 56 pages in 29 spreads

                            The number of spreads listed in the pages panel is misleading since several ov them have only one page. I can't see the whole panel, of course, but my guess is that all of the spreads we cannot see have two pages. Normall it is the first and last spread that are singles, but you've done strange things with the numbering.

                             

                            In any case, print booklet is printing 28 two-page spreads. The only way that can be happening if additional blank pages are being added is if you did not include the original blanks you created. You must go into setup to show the print dialog and check the include blank pages box there.

                            • 11. Re: Print booklet – page formatting and printing dialog box questions
                              P Spier CommunityMVP

                              Forgot to add that if this works at all in Print Booklet, I very much doubt that your pages will be in the correct positions left and right as you have them designed.

                              • 12. Re: Print booklet – page formatting and printing dialog box questions
                                chirrchirr Community Member

                                Peter,

                                Hey, I re-read your post and realized I needed to tell the printer to print blank pages in both the booklet print and printer setup. I have since done this, and have correctly got my booklet to print. Peter, you are also correct about the printed document not showing the left and right positions as it does on the screen positions – the spreads didn't print out correctly, and now i need to go back and determine how to make that work right. However, i have at least got the program to transpose the pages correctly.

                                Thanks to everyone on this forum for the help…

                                Quin

                                • 13. Re: Print booklet – page formatting and printing dialog box questions
                                  printisnotdead Community Member

                                  First off, I think you are pretty well-informed for being a "neophyte" as you say. And yes, sometimes the simplest and most obvious things turn out as the solution to your problem. I can't suggest any new things to try out, but all I can say is that the wisest turn over the same rock twice.