26 Replies Latest reply: Aug 17, 2015 10:19 PM by abigailb89155488 RSS

    Embedding in InDesign

    InDesignCS4Student Community Member

      What is the best procedure for embedding images in InDesign?

        • 1. Re: Embedding in InDesign
          Peter Spier ACP/MVPs

          The best procedure is to NEVER embed an image in InDesign. By default images are linked when you place them, and they should stay linked, not embedded. This keeps the file size down and makes work more efficient, and allows you to update the image.

          • 2. Re: Embedding in InDesign
            InDesignCS4Student Community Member

            The reason why I ask is because my printer told me to make sure all my layers are embedded when creating my PDF.

            • 3. Re: Embedding in InDesign
              Larry G. Schneider MVP

              Then use the PDF/X-1a:2001 preset when exporting your PDF.

              • 4. Re: Embedding in InDesign
                Peter Spier ACP/MVPs

                InDesignCS4Student wrote:

                 

                The reason why I ask is because my printer told me to make sure all my layers are embedded when creating my PDF.

                Re you sure he said layers, not fonts? You caanot "embed" a layer in a PDF (you can flatten them, though). InDesign automatically embeds all required fonts, unless they are restricted, when you export.

                • 5. Re: Embedding in InDesign
                  Dov Isaacs Adobe Employee

                  What does PDF/X-1a have to do with images in the PDF file? If you mean embedding fonts, most of the PDF export settings of InDesign by default embed all fonts. And if you want to go the route of PDF/X, we at Adobe most strongly recommend PDF/X-4 given that it provides for live transparency and color management in the resultant PDF file yielding a much more reliable and flexible workflow. (PDF/X-1a yields PDF with device-resolution and device-color space dependent output including flattened transparency!)

                   

                            - Dov

                  • 6. Re: Embedding in InDesign
                    InDesignCS4Student Community Member

                    Here is what the printer said.

                     

                    "Make sure all layers are embedded when creating the PDF"

                     

                     

                    One of the images I had placed in one of my document pages was not filling the entire page on their end.

                    • 7. Re: Embedding in InDesign
                      InDesignCS4Student Community Member

                      The printer said the words embed layers not fonts.

                      • 8. Re: Embedding in InDesign
                        Peter Spier ACP/MVPs

                        InDesignCS4Student wrote:

                         

                        Here is what the printer said.

                         

                        "Make sure all layers are embedded when creating the PDF"

                         

                         

                        One of the images I had placed in one of my document pages was not filling the entire page on their end.

                        So does that image fill the entire page in your docment? Does it seem correct when you view the PDF on your system? Was the image layered?

                         

                        What settings are you using to make the PDF?

                        • 9. Re: Embedding in InDesign
                          Dov Isaacs Adobe Employee

                          Since there is no such thing as “embedding layers” either in InDesign or in PDF, either you misunderstood what the printer was telling you, the printer made a gaffe in telling you “layers” as opposed to something else (possibly “images”), or unfortunately, the printer doesn't know his *ss from his elbow.

                           

                          Given that the issue was related to images, I suspect the printer was trying to tell you to embed the images in the InDesign document (as opposed to placing them via links) as a way of making sure that when the PDF was created, the full image, and not some low resolution proxy, was being exported.

                           

                          That having been said, without seeing your original InDesign document and the resultant PDF file, it is virtually impossible to further second guess what was going on. What we can tell you is that (1) there is no such thing as “embedding layers” and (2) embedding images as opposed to placing with links is not best workflow practice.

                           

                                    - Dov

                          • 10. Re: Embedding in InDesign
                            Agrippa Community Member

                            To embed an image or any link for that matter into InDesign, right click on the Link (Links pallet) and select "Embed Link". Done.

                            • 11. Re: Embedding in InDesign
                              MichaelOImbue Community Member

                              Nice job. I'm glad someone just answered the question as opposed to lecturing the kid.

                              • 12. Re: Embedding in InDesign
                                Peter Spier ACP/MVPs

                                Embedding links is not the answer to the question. Links and layers are not synonymous in ID.

                                • 13. Re: Embedding in InDesign
                                  camerond1 Community Member

                                  I take it that most of you haven't worked with a lot of print houses? The printer is simply asking the artist to embed any images (layers) in the file. I know that in his statement he actually said "Make sure all layers are embedded when creating the PDF", but if you have ever actually worked with a print house, you will hear them say stuff like that all the time. They just want to ensure that they don't have to deal with linked images. Why? Because most artists aren't well organized in their file structure, so when they upload files for processing, the linked images are often missing or broken and the poor guy at the print house has to deal with finding them. It's a major hassle for them. Embedded images fix all of that. And for all you "best practices" people out there, embedding images, or "layers" as the printer called them, is a best practice if you do it when you give it to the print house. File size has become less and less a factor in processing print jobs because memory now days is more than capable of handle the majority of it.

                                   

                                  Best practice - link the images until you are finished creating the artwork, then embed the images before sending them to the print house. (And cut the guys some slack when they call them layers)

                                   

                                  So my congratulations @Agrippa - the only one that answered the student's question, and answered it correctly. You, I would hire.

                                  • 14. Re: Embedding in InDesign
                                    Peter Spier ACP/MVPs

                                    Nonsense. Best practice is to export and deliver a PDF.

                                     

                                    And yes, I'm a pro, have worked with printers for years, and have held jobs as a pre-press tech.

                                    • 15. Re: Embedding in InDesign
                                      HeyKate27 Community Member

                                      This isn't always true, especially if edits may come in during the proofing stage. Or if you have some sort of merge list set up. It's easier for the print house to have the design files with everything embedded so they can make changes as needed. If you're sending a PDF you make it a lot more difficult for the printer to adjust things on the fly.

                                      • 16. Re: Embedding in InDesign
                                        BobLevine UGM

                                        You know what makes it even more difficult? A completely corrupted InDesign file.

                                         

                                         

                                         

                                        If you need to send the native files, it should be done using the file>package command leaving all of the links external.

                                        • 17. Re: Embedding in InDesign
                                          rob day MVP

                                          It's easier for the print house to have the design files with everything embedded so they can make changes as needed.

                                          What if they have to make a correction to the embedded art? Embedding and not including the link would make that much more difficult.

                                          • 18. Re: Embedding in InDesign
                                            jmlevy Community Member

                                            You can easily “unembedd” a placed file. I do not know the right term in English, but in French, it is: “Annuler l'incorporation du lien”

                                            Capture d’écran 2015-06-23 à 18.28.11.png

                                            • 19. Re: Embedding in InDesign
                                              Willi Adelberger MVP

                                              ********. Embedding images is the main cause of corrupted files. Package, but better to send a PDF/X-4.

                                              • 20. Re: Embedding in InDesign
                                                rob day MVP

                                                Right, I forgot that you can extract as well as relink, which gets back to the potential problem with embedding in complex docs—file size and performance hits.

                                                 

                                                Screen Shot 2015-06-23 at 12.44.33 PM.png

                                                • 21. Re: Embedding in InDesign
                                                  rob day MVP

                                                  Embedding images is the main cause of corrupted files

                                                   

                                                  That may be, but then isn't that a fairly serious bug? And if it can't be fixed shouldn't Adobe remove the embed feature? Certainly there are cases where you can embed and file size and performance is not a problem—like a business card, postcard or single page ad.

                                                  • 22. Re: Embedding in InDesign
                                                    jmlevy Community Member

                                                    I deeply agree that sending a PDF to a printer is the best option. But since I work in the IT department of a press group, I often produce user guides with a lot of screen grabs. In this case, I embed pictures, that allow me to get rid of tons of small files. I never encountered any problems. Of course, I do not recommand this workflow for our magazines!

                                                    • 23. Re: Embedding in InDesign
                                                      camerond1 Community Member

                                                      I know this has become a discussion about best practices, but the question that was originally asked was "how do I embed an image file?" and it took over 10 responses before someone answered it. It was a simple question with a simple answer, and yet we gave a bunch of other info. Best practice here would be to answer the question that was asked and then give some helpful advice.

                                                       

                                                      As for best practices on how a document should be saved out for the press -  I would have to agree with Peter Spier, in that a PDF is the preferred delivery in most cases. My earlier comments were directed specifically at the scenario that InDesignCS4student was asking. If you have to send a product specific file; i.e. InDesign, it is best to embed the file.

                                                       

                                                      Concerning corrections on proofs, sometimes the printer can correct them (even in a PFD) and sometimes they will ask you to do it. They will accommodate you as they can, and they are usually pretty good about it, but ultimately it is your responsibility to make corrections.

                                                       

                                                      BTW - just wanted to say - good questions and good responses. Thanks for sharing.

                                                      • 24. Re: Embedding in InDesign
                                                        BobLevine UGM

                                                         

                                                        My earlier comments were directed specifically at the scenario that InDesignCS4student was asking. If you have to send a product specific file; i.e. InDesign, it is best to embed the file.

                                                        Unless it's a postcard or a flyer, not it's not. For anything of substance the best practice is, as I said earlier, to use the file>package feature to gather up all of the links.

                                                        • 25. Re: Embedding in InDesign
                                                          camerond1 Community Member

                                                          Unless it's a postcard or a flyer, not it's not. For anything of substance the best practice is, as I said earlier, to use the file>package feature to gather up all of the links.

                                                           

                                                          Good point Bob.

                                                          • 26. Re: Embedding in InDesign
                                                            abigailb89155488 Community Member

                                                            3 years later and I know that this question is no longer relevant. But thank you for answering this question so kindly and directly. It was perfect.