15 Replies Latest reply: Sep 24, 2012 12:44 PM by [Jongware] RSS

    InDesign - Export PDF file size

    rayzha Community Member

      Hey everyone. I use InDesign to create my resume for job apps and whatnot. I've found that many corporate sites only accept file sizes under a certain limit (usually 500kb or smaller). My resume is usually around 590-610kb. Is there any way that I can reduce the file size without losing significant quality, or even any?

       

      Cheers.

        • 1. Re: InDesign - Export PDF file size
          P Spier CommunityMVP

          Depends on waht's in the PDF and the current quality of the images.

           

          Acrobat's PDF Optimizer can remove a lot of stuff that won't be needed, and downsmaple images or flatten transparency, and there's an Audit Usage button you can use first to see what are the major contributors to file size.

          • 2. Re: InDesign - Export PDF file size
            rayzha Community Member

            So I need to d/l adobe acrobat?

            and its all just text boxes. no images or anything.

            • 3. Re: InDesign - Export PDF file size
              Sirbaxx Community Member

              Well, if it's just texboxes and no images you can also try the "smallest File Size" preset when exporting to PDF.

              Maybe you can also get a lower filesize by choosing Acrobat 8/9 in the compatibility list. This will prevent any transparancy from being flattened.

              • 4. Re: InDesign - Export PDF file size
                Laubender CommunityMVP

                @rayza – you could go the other route creating PDFs: print to PostScript and use Acrobat Distiller for writing a PDF.
                This usual yields in smaller file sizes compared to the export method with a similar PDF preset: about 10 to 20%.

                 

                If you have a CMYK workflow with CMYK images, converting to sRGB (not including any color profiles) should cut another portion of your file size without diminishing overall quality.

                 

                Uwe

                • 5. Re: InDesign - Export PDF file size
                  P Spier CommunityMVP

                  rayzha wrote:

                   

                  So I need to d/l adobe acrobat?

                  OK, so this sounds like you don't have a Creative Suite package, or perhaps you are using Creative Cloud and didn't install Acrobat Pro.

                   

                  The free Adobe Reader will not help you to optimize a PDF, you need the full, paid, Acrobat application. Uwe's suggestion to distill might get you a smaller PDF, but again, without Acrobat you won't have Distiller. There are a few freeware Distiller clones that would probably work for plain text, but I doubt there's much that can be done to bring the size down on a file that has nothing but text in it without removing the non-graphic disposables like metadata, and the embedded page thumbnails, which requires the optimizer.

                   

                  It occurs to me that one reason your exported PDF might be large is that ID always embeds fonts unless they are restricted. If you are using common system fonts that you know your viewer will have, you can distill PDF without embedding fonts and save a couple of bytes. I just pulled up a random page from a student paper, which has about seven fonts in use. The usage audit says they total a bit over 2mb.

                  • 6. Re: InDesign - Export PDF file size
                    MW Design CommunityMVP

                    As Sirbaxx writes, try the Smallest Size preset before doing anything.

                     

                    I just exported a 4-page newsletter, images and all for a proof yesterday to email out. Size is 384k. A resume should hit about the 50k size with subsetted fonts.

                     

                    Take care, Mike

                    • 7. Re: InDesign - Export PDF file size
                      rayzha Community Member

                      I did use Smallest Size preset but it still is around 660 kb. I installed acrobat (I have the full suite, just never installed it) and the audit feature said that Content streams were 75%, Fonts were 10%, and document overhead was 13%. These were the biggest three. Is there anyway to reduce the size? Under 500kb would be the best. I used a custom font for my text. Would this be why? Is there any way around it?

                      • 8. Re: InDesign - Export PDF file size
                        P Spier CommunityMVP

                        I've never figured out what content streams means, but I don't think you're going to be able to reduce that, nor do you want to unembed a custom font.

                         

                        Make a copy of the PDF, then run through the various Optimizer screens and see what other sorts of things you can delete or compress. Pay particular attention to the three categories Discard Object Data, Discard User Data and Clean up (Flate seems to have a significant impact, in my experience).

                        • 9. Re: InDesign - Export PDF file size
                          P Spier CommunityMVP

                          ns if that doesn't bring it down enough, try saving as .eps, then from the File menu, Create PDF from File and choose the .eps. This will distill and "refry" the file, and probably reduce the size as well.

                          • 10. Re: InDesign - Export PDF file size
                            winterm Community Member

                            In addition to good Uwe's and Peter's advices:

                            after you ran your pdf through Optimizer (with optimal settings for you) and saved it, export from ID again - just one page of your work, with same settings. Run it through Optimizer identically. Save it. Open your first pdf and replace corresponding page with newly exported one. Do plain save (don't optimize!).

                            Strangely, the resulting file very often shows smaller size than original, just optimized. I noticed that doing small last-second corrections in already generated multipage pdf's for client.

                            not a big space saver, but if you're on the edge with your file size, it might help you sometimes.

                            • 11. Re: InDesign - Export PDF file size
                              MW Design CommunityMVP

                              Content streams are (apparently and largely) vector data from what I have read in the past.

                               

                              Culprits from eons ago use to be placed EPS files whether the EPS file(s) were from AI or PS. Deleting meta data via the Optimizer, changing smooth lines to curves, etc., will lower the file size.

                               

                              I would really be interested in seeing this file. I cannot imagine a resume would be so large...unless there is a lot of vector data in it.

                               

                              Take care, Mike

                              • 12. Re: InDesign - Export PDF file size
                                P Spier CommunityMVP

                                MikeWenzloff wrote:

                                 

                                I would really be interested in seeing this file. I cannot imagine a resume would be so large...unless there is a lot of vector data in it.

                                 

                                Take care, Mike

                                I would have to agree. Perhaps the OP doesn't consider native ID shapes and color bars to be graphical. Fills in a text frame might add some heavy overhead, too.

                                • 13. Re: InDesign - Export PDF file size
                                  rayzha Community Member

                                  If you would like to message me your email, I can show you the PDF file. The only fancy things I used are:

                                  - A custom font I used for my text downloaded from dafont.com

                                  - One line separating my header from the rest of my resume content

                                  - Titles which have a .5 outline to bold the text because the custom font did not have a bold version

                                   

                                  I don't have any other shapes or colors. It's a black and white colored resume. Perhaps I used a custom color? I don't really know. but I definitely can show you and maybe you can play with it to make it smaller?

                                  • 14. Re: InDesign - Export PDF file size
                                    P Spier CommunityMVP

                                    Make a copy of the file and try removing the outline and see if that makes a difference.

                                     

                                    And I persoanlly wouldn't use a font from dafont.com, but that's me.

                                    • 15. Re: InDesign - Export PDF file size
                                      [Jongware] CommunityMVP

                                      > Titles which have a .5 outline to bold the text because the custom font did not have a bold version

                                       

                                      There is your vector art. Lots of this? Try without the artficial bold and see how big a difference it makes.