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Missing chapters from the TOC list.

Participant ,
Jun 26, 2017 Jun 26, 2017

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Hi there,

I am scratching my head over this one.

I have created a book with several chapters.

Set up Paragraphs Styles and Character Styles to all of the chapters the same way and added them to the book. (as i have done this several times before with different documents)

Set up TOC and ticked Include Book Documents.

The two first chapters are missing from the TOC list.

I have updated all numbering, redone paragraph and character styles in each chapter, detach and attach files to the book again, I have started the TOC file once again from the scratch ...

Still there is no chapter 1 and 2  in TOC list.

It is probably something as simple as a tick somewhere(?)

I would appreciate any help?

Thx

KamilaTOC Q.jpg

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correct answers 1 Correct answer

Explorer , Jun 26, 2017 Jun 26, 2017

I've had a look Kamila.

It appears that in some of the source documents the chapter heading styles are grouped together in a styles group called CPT and some aren't. When you're generating the TOC, InDesign sees them as different styles (ie, the styles within the group CPT are not being brought into your TOC).

So the solution is to remove your chapter 1 and 2 paragraph styles from the group CPT in the source documents.

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Community Expert ,
Jun 26, 2017 Jun 26, 2017

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For the first test, try generating a TOC on the pasteboard of one of the chapters. What happens?

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Participant ,
Jun 26, 2017 Jun 26, 2017

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Thanks for responding to my q.

The TOC on individual chapters spearing fine.

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Community Expert ,
Jun 26, 2017 Jun 26, 2017

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Starting with the most obvious (which you said you did but we have to check): in the first two chapters, are you using the same tag names:

  • Main Page Title
  • Sub Titles 1.1

Same spelling, same case, no invisible trailing space at the end of tags?

What if you pull those two chapters out of the book, save and update the TOC, and then add them back in?

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Participant ,
Jun 26, 2017 Jun 26, 2017

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Thank you for reply.

I have checked the spellings and spacing but where can i check tags?

I pulled out chapters out from the book, update the TOC and pulled them back in and no luck, still the same issue, however, when i updated the TOC the numbering has changed, as you would have expect it. Original TOC chapter 3 started from page 17 where the one without Chapter 1 and 2 started from page 5.(does that help at all)

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Community Expert ,
Jun 26, 2017 Jun 26, 2017

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What are all the character styles for?

Can you show us what the Styles are like in Chapter 1?

Even better, can you share the working files?

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Participant ,
Jun 27, 2017 Jun 27, 2017

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Hi, sorry for late reply...

I use character styles in a book to create a Table of Content which is separate file added to the book and bring all the colour coded chapters titles into a TOC.

The TOC has text is of one size 10pt, where the headings of chapter files are larger 32pt size.

I wanted the main chapter files names appear the same size as TOC (10pt) so I created a character style to achieve that.  See attached.

Thanks

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Participant ,
Jun 27, 2017 Jun 27, 2017

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LATEST

Characters styles .jpg

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Explorer ,
Jun 26, 2017 Jun 26, 2017

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Hi Kamila,

a few obvious things to check:

1) Are your chapter 1 and 2 styles on hidden layers ? Also, double check they have the styles applied correctly in the source documents.

2) Can you generate a brand new TOC in a separate text frame, with just [Basic Paragraph] as the TOC style? Does that reinstate the missing chapters?

3) Is your text frame where chapter 3 onwards appears threaded? Maybe there's a previous threaded frame, somewhere on the pasteboard, that's got your chapter 1 and 2 on it?

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Participant ,
Jun 26, 2017 Jun 26, 2017

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Hi,

Thanks for responding to my question.

1. Chapter 1 and 2 are on visible layers.

2. There is no additional threading, no text frame elsewhere on the pasteboard.

3. I have tried to create new TOC and it does not help. The TOC starts from Chapter 3 with basic formatting. I have noticed that the new TOC did not bring Character Style for Chapter 1 and 2, so I assume there might be wrong setup in Chapter 1 and 2 itself(?)...(which i have checked and it seemed to be fine)....

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Community Expert ,
Jun 26, 2017 Jun 26, 2017

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have noticed that the new TOC did not bring Character Style for Chapter 1 and 2, so I assume there might be wrong setup in Chapter 1 and 2 itself(?)

You can import the Paragraph and Character styles from one file to another. Working on a copy of the files:

  1. Open chapter 1.
  2. Paragraph Styles panel menu > Load All Text Styles > pick chapter 3.
    InDesign CCss_024.png

  3. Decide which styles you want to import—I'd check the ones that impact the TOC and uncheck the others for now.
  4. Try to update the TOC again.

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Participant ,
Jun 26, 2017 Jun 26, 2017

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Thank you for that tip but still no luck

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Community Expert ,
Jun 26, 2017 Jun 26, 2017

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How do you feeling about sharing access to the book? You could upload it to dropbox and then post a link here (public) or a right click my name and private message it.

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Participant ,
Jun 26, 2017 Jun 26, 2017

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Hi,

Unfortunately I and not able to share the document but I will try to send a copy of book with first 3 chapters with placeholder text and TOC. Would that work?

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Community Expert ,
Jun 26, 2017 Jun 26, 2017

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Yes. Just need a page or 2 with the heads assigned. Generate the TOC, then Package the book.

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Participant ,
Jun 26, 2017 Jun 26, 2017

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Yes i will do that.

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Participant ,
Jun 26, 2017 Jun 26, 2017

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Dropbox - Public

Let me know if you have received , thank you.

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Explorer ,
Jun 26, 2017 Jun 26, 2017

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I've had a look Kamila.

It appears that in some of the source documents the chapter heading styles are grouped together in a styles group called CPT and some aren't. When you're generating the TOC, InDesign sees them as different styles (ie, the styles within the group CPT are not being brought into your TOC).

So the solution is to remove your chapter 1 and 2 paragraph styles from the group CPT in the source documents.

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Participant ,
Jun 27, 2017 Jun 27, 2017

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Thank you very much it does work perfectly now

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Explorer ,
Jun 26, 2017 Jun 26, 2017

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Hi Kamila,

could you share a couple of documents with us? Maybe chapter 2 and chapter 3, so we can see one that's working and one that isn't.

If there's client-sensitive material on there, make a copy of each and remove all the content bar the chapter titles - I think it's a good bet that the error is with the styles applied there.

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Participant ,
Jun 26, 2017 Jun 26, 2017

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Yes i will do that, thank you.

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Community Expert ,
Jun 26, 2017 Jun 26, 2017

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Sorry, I had to run into a meeting, Kamila, but the previous answer is right on the money. When I copied the working head from chp 3 to php 1 it produced a duplicate Main Page Title tag.

InDesign CCss_025.png

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Participant ,
Jun 27, 2017 Jun 27, 2017

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HI Jane this is marvelous It works fine now thank you so much for help.

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