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What's the best way to allow outside people access to a PDF file for a limited time?

Participant ,
Aug 29, 2017 Aug 29, 2017

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I need to share a couple documents securely with some people who are not (yet) affiliated with my company. However, I don't want them to have my intellectual property on their systems after they don't need access to it.

Therefore, I was wondering what the best ways are to share these (PDF) documents with them for just a few days, and then eliminate that access when they no longer need it.

So far, the closest I've come is to save the files to my Creative Cloud account and provide a public link to the folder but without allowing the files to be downloadable. However, even with the downloadable option switched off, I notice that users can still copy/save previews of each page to their local computers as images (rather like screenshots of each page). It's just a matter of dragging the image from the browser and dropping it onto one's desktop. Is there a way to prevent that? Or is there an altogether different approach I should try.

Please advise. Thanks.

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Security digital signatures and esignatures

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LEGEND ,
Aug 30, 2017 Aug 30, 2017

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People will suggest lots of simple ways like JavaScript but these have no real value in protection. You would need DRM (Digital Rights Management) and a healthy 5-6 figure budget for it.

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Participant ,
Aug 30, 2017 Aug 30, 2017

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Thanks, Test. I figured Digital Rights Management would be the best solution, but I don't have such a system in place yet. Nor can I currently afford that (hopefully in the future, heh heh). Guess the best I can do is right now is just use Creative Cloud storage and not make it downloadable. Oh, and copyright the documents in advance.

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Community Expert ,
Aug 30, 2017 Aug 30, 2017

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To be able to view a PDF document it must first be downloaded.

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Participant ,
Aug 31, 2017 Aug 31, 2017

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I found that if a link to a PDF document in Creative Cloud is made available it can be viewed in a browser, even without granting the ability to download the file. Same goes for images, videos, etc.

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LEGEND ,
Sep 01, 2017 Sep 01, 2017

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That just means there isn't a download button. Someone who knows what they are doing can still download anything in seconds. There is NO PROTECTION from download, it's very important not to fool yourself into thinking your creations cannot be copied, but instead to work in the world where it can and will be copied.

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