3 Replies Latest reply on Jun 23, 2012 8:06 AM by CtDave

    Reflowing Text & PDF/A Standards

    Aspyred Level 1



      I have, hopefully, a quick question here. I'm looking at developing a handy guide on converting Word documents and the like to PDF/A for internal purposes, and was wondering about Reflowing Text (ie. the property such that when PDF's are viewed on different, typically smaller, mobile screen resolutions, the text flows to ensure readability).


      I want to put as few steps as possible in my little "How To" document to make it easy for users. I was wondering, when in Word 2003/07 for instance, when you convert to PDF/A (whether via PDFMaker, File > Print as PDF, Save As PDF) and specify any PDF/A standard (1-a or 1-b), does it automatically specify that text be reflowable?


      The answer I want is 'yes'. I'd rather not have to direct users to find the "Enable Accessibility and Reflow" checkbox and check it (it also seems to be found in a myriad of locations, confusingly) in addition to all the other steps needed to ensure their source document is converted to PDF/A.


      Thanks guys for the insight.



        • 1. Re: Reflowing Text & PDF/A Standards
          CtDave Level 6

          Actually, "reflow" is a feature of Tagged PDF.
          Distiller's PDF/A-1b job options do not deal with providing a tagged output PDF.
          To do this you'd configure Acrobat PDFMaker.
          Under the Settings tab tick "Enable Accessibility and Reflow with tagged Adobe PDF".
          Under the Word tab tick "Enable advanced tagging".

          Provided the authoring file was mastered so as to support a proper logical hierarchy of content Acrobat's PDFMaker provides tag management for the output PDF such that the structure tree is at or close to where it must be.
          With the tagged PDF in hand use Acrobat Pro to perform the requisite post-processing to assure a well-formed structure tree (working out of the Tags panel).


          Be well...

          • 2. Re: Reflowing Text & PDF/A Standards
            Aspyred Level 1

            Thanks CtDave, that makes sense. So to get reflow, I would need to specify it directly via Acrobat's PDFMaker. Word 2007's Save As PDF/A 1-b by itself will not by itself ensure reflowable text. Got it.

            • 3. Re: Reflowing Text & PDF/A Standards
              CtDave Level 6

              Just a "heads up".


              For those who need to or desire to provide accessible PDF the pending release of the following documents will be "must have" references.
              --| The ISO Standard for PDF/UA (ISO 14289-1

              --| PDF/UA-1 Technical Implementation Guide

              --| PDF/UA-1 Technical Implementation Guide: 32000-1
              (ISO 32000-1 is the current ISO Standard for PDF)

              --| Achieving WCAG 2.0 with PDF/UA
              (WCAG 2.0 for PDF is PDF/UA)

              The latter three documents are expected to be available on AIIM's web site.

              Be well...