4 Replies Latest reply on Jun 7, 2012 2:14 PM by DJ Malleck

    Problem with paragraph style overrides and character formatting

    DJ Malleck

      I've had this problem for a long time, and sometimes it resolves itself, sometimes it doesn't. Finally I'm begging for help.

       

      I am typesetting academic articles into a journal.  We use endnotes. The endnotes have both italic and regular formatting--italics for book and journal titles, and foreign phrases.

       

      Sometimes when I place the text, the formatting reverts to whatever it was in Word.  To try to fix that, I've begun stripping the Word formatting from the original document, making everything "Courier New" and just importing it like that.  I figured this would clear a lot of the problems I've had with fiddly formatting issues.

       

      I was mistaken. 


      Here is what happens:

      When I place the document it comes up in the original Courier New font, with italics and other formatting intact.  If I click "article style" which is the main article paragraph  style format, normally it changes.  but if I right click and select "apply article style" it is more likely to change the paragraph to the proper style, with italics and other formatting still intact.

       

      But when it gets to endnotes, I'm sort of screwed.

      My endnotes style is a bulletted style, so that I can have the endnote numbers consistent.  but this seems to screw all the style formatting.

       

      Here is what I do:

      With the cursor in endnote text, I click "bulleted endnote style".  The character format remains the same, with a + beside the style. The endnote number format is different, however.  If I click "clear overrides" it does in fact change to the proper formatting, but it strips any italics or other character in the text.  This is frustrating because many of these endnotes have lots of italicized journal and book titles, and it takes a long time to figure out which ones I need to reitalicize manually.

       

      I have tried to use the "customize style import>Style mapping" but it has not fixed anything.

       

      Please help me figure out how to make these transitions more smoothly.  I am open to suggestions both on how to make the changes once the document is placed in the Indesign file, and also making modifications to formats in the native Word file so that I don't have these problems. 

       

      Thanks

      Dan

        • 1. Re: Problem with paragraph style overrides and character formatting
          Richard Groff Level 1

          You might try creating a character style for italics and replacing the italic attribute in the endnotes with the character style. I'm afraid, however, that I don't understand "My endnotes style is a bulleted style, so that I can have the endnote numbers consistent." Bullets? Numbers? Which is it?

          • 2. Re: Problem with paragraph style overrides and character formatting
            DJ Malleck Level 1

            Thanks. I don't know quite what you mean.  Btw, it's a numbered list sort of style, so the note numbers are consistent. 

             

            Funny, Heres something:

            When I import the file the notes are numbered with different text the the body of the note.  When I apply the endnote format, it then, of course, has two note num

            .  This seems to be f

             

            Dan M.

            Sent from my iPhone.

            So message may seem terse and tone may be misconstrued.

            • 3. Re: Problem with paragraph style overrides and character formatting
              Peter Spier Most Valuable Participant (Moderator)

              The reason you are getting two numbers is that word has already assigned the number based on the note insertion marker, and now you are also making it a numbered list. You don't need to do that.

               

              If you show import options when placing the file you will see all sorts of options for preserving or discarding Word formatting, too.

              • 4. Re: Problem with paragraph style overrides and character formatting
                DJ Malleck Level 1

                Sorry, that last message wasn't supposed to send (if that's not obvious!). I was writing it and got interrupted.  Damn iphone. 

                 

                I know why there are two numbers.  This is not an issue. What I didn't finish writing was that, the note number before i bullet it is a different font/ format. Again, not a problem.  Here is something interesting, though.  If I delete that original number by placing the cursor in the middle of it (say a between the 4 and 2 of 42) then delete everything by Shift+arrow forward, press delete then delete the rest of the unnecessary characters, THEN apply the style formatting, it works just fine.  Is it something to do with the character codes of those original note numbers? 

                 

                Word drops in so many hidden codes that it screws everything up!