5 Replies Latest reply: Aug 9, 2012 8:53 PM by sPretzel RSS

    Updating Caption numbering when creating or moving Figure

    sPretzel Community Member

      Hello,

       

      This is regarding InDesign CS4.

       

      I have gone through the following tutorial: http://blogs.adobe.com/indesigndocs/2009/04/numbered_lists_part_iii_figure.html

       

      I would like to know if there is a way for InDesign to automatically update the caption numbers when:

      1- I move an existing figure/caption to a new location in the text. For example, I move Figure_30 right before Figure_25. In which case I expect Figure_30 to become Figure_25, Figure_25 to become Figure_26 and so on.

      2- I create a new figure and place it before Figure_10, in which case I expect Figure_10 to become Figure_11, and the newly created figure to become Figure_10.

       

      I am unable to do this the way captions are set up in the aforementioned tutorial.

       

      Thank you.

        • 1. Re: Updating Caption numbering when creating or moving Figure
          sPretzel Community Member

          Hi,

           

          Just an addition. As an example, the two scenarios I am describing are handled automatically in MSWord. I hope some forum members can give an indication of how they handle this in InDesign CS4.

           

          Thanks.

          • 2. Re: Updating Caption numbering when creating or moving Figure
            Michael Gianino Community Member

            I haven't looked through the tutorial, and I don't know how much you know about InDesign, so I'll ask if you know how to anchor graphics inline with text, and use the bullets & numbering functions of InDesign. If not, please look up how they work, and if you need to ask follow-up questions, I and many others would be happy to assist you.

            • 3. Re: Updating Caption numbering when creating or moving Figure
              sPretzel Community Member

              Thanks Michael. You put me on the right track with anchored objects or inline frames. The numbering appears to behave as expected now (I anchored the caption to the text flow along the graphic it is the caption for).

              • 4. Re: Updating Caption numbering when creating or moving Figure
                Michael Gianino Community Member

                Glad to help. Now that you're on the right track, here's something you might want to consider.

                 

                I don't know if your layout is going to look anything like this:

                Screen shot 2012-08-09 at 2.44.00 AM.png

                …with graphics placed between paragraphs of body text, but if so, here's what may work for you. Place the graphic in it's own paragraph, and make a paragraph style just for the graphic paragraph. My example has space before the graphic to separate it from the body text above. Use auto-leading for the graphic paragraph, because if you use an actual number, it will need to be adjusted locally if the graphics are different sizes.

                 

                Make another paragraph style for the caption, and give it some space below to give some room for the next body paragraph. You might also want to use the Keep Options of the paragraph styles to keep the caption on the same page with the graphic, if spacing would normally push the caption to the top of the following page. You can also set the graphic paragraph style to always be at the top of the page if that's necessary for your design.

                 

                If you have variations, like two graphics in a row without captions, make styles based on other styles, so you can change your mind without having to update each of the variations individually. Also, avoid basing paragraph styles on the default "Basic Paragraph," because you will get unexpected results if you copy/paste anything into a new document that has different settings for Basic Paragraph.

                 

                Sorry if this is stuff you already know, or stuff you don't care about, but it sounded like you were a bit new to this whole thing, so I thought I'd stick my big nose in your bidness.

                • 5. Re: Updating Caption numbering when creating or moving Figure
                  sPretzel Community Member

                  Hello Michael. Thanks for the additional tips. I'll look into this route if I stumble on roadblocks with inline frames or anchored objects for captions. Perhaps inline frames/anchored objects are easier to deal with in regards to positioning and wrapping properties. Thanks.