I'm not able to follow your description (but I've been up for 16 hours, and that could be part of it). Could you provide some screen shots to illustrate waht you want to do?
16 hours my be the reason I have no screenshots, and even if I had they won't be showing anything except text and images.
In one sentance - I need to be able to replace a specific word that has many instances in the text with another word. The problem is that this will happen often since this words are names of people that will be send to me quite often, sometimes many in bulk.
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OK, if this is a template file and you are trying to customize a single word, or a list of words that are always in the same places (I was thinking at first that you want to change words in one part of a paragraph if some other trigger word appeared), like a form letter that needs to have the recipients name inserted, then you can use either a custom text variable or Data Merge.
For one-off production the variable is probably easier -- just redifine the text string each time you make a new copy, but if you have a list of words and want to make a copy for each one in a single session, Data Merge would be more efficient.
I will research the options and see if these two options are what I need.
It occurs to me that a Running Header Variable might also be a good option. you can use that to pick up the first instance of your text string and repeat it anywhere else you insert the variable.
There is, however, a big caveat to using variables. As far as ID is concerned the variable is a single character in your running text and it will not break across lines. if it gets too long for the available space it will scrunch up on itself.
Yes I am aware that ID doesn't brake across lines. That was one of my concerns but in this case I think it is ok. I may also try cross reference feature as an option.
Thanks for your help.