11 Replies Latest reply on Nov 30, 2012 9:50 AM by peter minneapolis

    How to continue multi-list number across a book?

    SimplexDirect

      Hello,

       

      I am working on a manual that is made up of several different documents. Each document will be a section of the manual. What I'd like to do is have the numbering be automatic for the section headers. I use styles to set up the headers, and the styles already have numbers, but since each document is separate, all the numbers start at 1. I managed to make it work by changing the "Start Number" to the respective section, but that is a very brute force method, and when I am moving sections around, I'd rather not do that.

       

      Essentially, I want it to look like this:

       

      Document 1

      Section 1 Title of Section

      1.1: Introduction

       

      Document 2

      Section 2 Title of Section

      2.1 Introduction

       

      And so forth.


      Does anyone have a solution to what I am trying to achieve rather than changing the start numbers in the styles?

        • 1. Re: How to continue multi-list number across a book?
          peter minneapolis Level 4

          Search Google for terms like "InDesign How to continue multi-list number across a book," without quotes, for good info. NOTE: this search term is your subject line prefixed with "InDesign."

           

           

          HTH

           

           

          Regards,

           

           

          Peter

          _______________________

          Peter Gold

          KnowHow ProServices

           

          Eric-P wrote:

           

          Hello,

           

          I am working on a manual that is made up of several different documents. Each document will be a section of the manual. What I'd like to do is have the numbering be automatic for the section headers. I use styles to set up the headers, and the styles already have numbers, but since each document is separate, all the numbers start at 1. I managed to make it work by changing the "Start Number" to the respective section, but that is a very brute force method, and when I am moving sections around, I'd rather not do that.

           

          Essentially, I want it to look like this:

           

          Document 1

          Section 1 Title of Section

          1.1: Introduction

           

          Document 2

          Section 2 Title of Section

          2.1 Introduction

           

          And so forth.


          Does anyone have a solution to what I am trying to achieve rather than changing the start numbers in the styles?

          • 2. Re: How to continue multi-list number across a book?
            SimplexDirect Level 1

            Can you tell me if it's possible to do what I am trying to achieve? I came here after searching Google, and I haven't found much other than references to Chapter Numbers, which I know how to set.

             

            This page had references to Multi-list numbering, but when I went to the page, I couldn't find it at all: http://help.adobe.com/en_US/indesign/cs/using/WSa285fff53dea4f8617383751001ea8cb3f-6ccaa.h tml#WSa285fff53dea4f8617383751001ea8cb3f-6cb9a

             

            Thanks for any further information.

            • 3. Re: How to continue multi-list number across a book?
              peter minneapolis Level 4

              Hi, Eric:

               

              It's not clear if you couldn't find the page itself, or couldn't find multi-level lists described in the page. If the latter, you're correct, it's not in this particular reference. The search word "multi" found this page because it refers to "multi file" books.

               

              This search term without quotes should deliver more-focused results: "indesign multi-level numbered lists"

               

               

              HTH

               

               

              Regards,

               

               

              Peter

              _______________________

              Peter Gold

              KnowHow ProServices

               

               

               

               

              Eric-P wrote:

               

              Can you tell me if it's possible to do what I am trying to achieve? I came here after searching Google, and I haven't found much other than references to Chapter Numbers, which I know how to set.

               

              This page had references to Multi-list numbering, but when I went to the page, I couldn't find it at all: http://help.adobe.com/en_US/indesign/cs/using/WSa285fff53dea4f86173837 51001ea8cb3f-6ccaa.html#WSa285fff53dea4f8617383751001ea8cb3f-6cb9a

               

              Thanks for any further information.

              • 4. Re: How to continue multi-list number across a book?
                SimplexDirect Level 1

                I saw one or two people who had tried to do this, and did the brute force method that I did. This is much cleaner and allows for the moving of documents with the numbering continuing. You will need to create a list that continues numbering through documents on your paragraph styles. I'll walk you through my method.

                1. Using CS6, I went to my style source document of my book and access my style with the highest list level (1). Notice the symble circled in red. This is the document you want to open.
                2. 1.png
                3. Next, I went to that style, called Titles.
                4. 2.png
                5. Then, I clicked Bullets and Numbering on the left. It is the 6th to last option. This loads the Bullets and Numbering options. Notice that the list it is pulling from is called "Default."
                6. 3.png
                7. On this screen, I click the list dropdown box where it is currently default, and create a new list. Name this list something easy to find, but make sure both boxes are checked off, particularly "Continue Numbers from Previous Document in Book." Press Okay.
                8. 4.png
                9. Make sure that this style is now pulling from that newly created list. This should trickle down to all child styles, but if not, make sure this change is made. Press Okay and save.
                10. 5.png
                11. On the Book panel, select the grey area so you have no other documents currently selected. Then click the menu arrow in the top right of this panel, then select Synchronize Book. This will apply this change (or changes if you have multiple lists/styles) to all your documents at once. Save all your work, and it should be reflected with you output this document.
                12. 6.png
                • 5. Re: How to continue multi-list number across a book?
                  SimplexDirect Level 1

                  Peter, I got it working. See my reply to this post.

                  • 6. Re: How to continue multi-list number across a book?
                    peter minneapolis Level 4

                    Good! It's not intuitive, but the results are worth the study it takes to "get it."

                     

                    You should take some extra credit for getting the right numbering format codes.

                     

                     

                    Regards,

                     

                     

                    Peter

                    _______________________

                    Peter Gold

                    KnowHow ProServices

                     

                    Eric-P wrote:

                     

                    Peter, I got it working. See my reply to this post.

                    • 7. Re: How to continue multi-list number across a book?
                      SimplexDirect Level 1

                      Exactly. It is a lot of steps to get to the result, but it does get exactly what I am looking for, and it saves me several steps later on. Thanks for pointing me in a direction that got me to where I needed to find these ideas. Weird how this isn't more documented.

                      • 8. Re: How to continue multi-list number across a book?
                        peter minneapolis Level 4

                        When I checked my suggested Google search phrases, one of the links went to another Adobe InDesign forum thread on this stuff in which I had said that one likely reason for the meager documentation is that most designers work with finished text, whose numbering schemes are static. As more folks create and edit live numbered content in InDesign, they'll need to know how to use this powerful feature. If you like, you can post a documentation enhancement request here: Wishform

                         

                         

                        Regards,

                         

                         

                        Peter

                        _______________________

                        Peter Gold

                        KnowHow ProServices

                         

                        Eric-P wrote:

                         

                        Exactly. It is a lot of steps to get to the result, but it does get exactly what I am looking for, and it saves me several steps later on. Thanks for pointing me in a direction that got me to where I needed to find these ideas. Weird how this isn't more documented.

                        • 9. Re: How to continue multi-list number across a book?
                          SimplexDirect Level 1

                          I'll do that. Thanks, Peter.

                           

                          While I have your attention, do you know of a Save All button similar to previous versions of InDesign? I am on CS6, but when I go to the Keyboard Shortcuts, nested under the Edit menu, there's no Save All options. It'd make saving all my documents at once much easier, and I read that this used to be a feature.

                          • 10. Re: How to continue multi-list number across a book?
                            peter minneapolis Level 4

                            Hints:


                            • Always start a new thread for a new question.
                            • Google searches are your friends.
                            • Search for terms like "InDesign open save close all book files script," without quotes.
                            • If you like, you can post a feature enhancement request here: Wishform

                             

                             

                            HTH

                             

                            Regards,

                            Peter

                            _______________________

                            Peter Gold

                            KnowHow ProServices

                            • 11. Re: How to continue multi-list number across a book?
                              peter minneapolis Level 4

                              Hints:


                              • Always start a new thread for a new question.
                              • Google searches are your friends.
                              • Search for terms like "InDesign open save close all book files script," without quotes.

                               

                              HTH

                               

                              Regards,

                              Peter

                              _______________________

                              Peter Gold

                              KnowHow ProServices