7 Replies Latest reply on Jul 13, 2006 5:18 PM by Captiv8r

    Index Keyword Removal

    OLF_Author
      Is there a way to clear the index of all keywords in one sweep without having to delete each keyword one at a time? I inadvertently used the Search for Keywords in topic title and topic text instead of topic titles only. My index is now to cluttered.

      Thanks in advance,

      John
        • 1. Re: Index Keyword Removal
          Captiv8r Adobe Community Professional & MVP
          Hi John

          Usually it's fairly easy and fast to simply select the first keyword, then press and hold the delete key on the keyboard until they all disappear.

          There is another way, but by the time I could advise it and you would do it, you would already have them all deleted using the method I tossed out.

          Cheers... Rick
          • 2. Re: Index Keyword Removal
            OLF_Author Level 1
            Thanks, Chris, for the prompt response. I'm curious to know of the other method you had alluded to. I was hopeing there was a file that you could delete; kind of like deleting map files by deleting .hh files. Somehow I don't think it's that simple. In any case, I'm always eager to learn something new. Believe it or not, I'm holding the delete key with a pen cap. So far so good. I can go about my business and still delete the keywords.

            Thanks again for your suggestion.
            • 3. Re: Index Keyword Removal
              Captiv8r Adobe Community Professional & MVP
              Hi again John

              LOL, I'm not sure who Chris is, but I hope he is doing well.

              Okay, indeed there is a "behind the scenes" file you can delete. But I don't think simply deleting it will suffice. The file typically has the same main file name as your project. For example, if your project is named BOFFO, you would find:

              * BOFFO.XPJ (main project file)
              * BOFFO.HHC (TOC file)
              * BOFFO.HHK (Indek File)

              and many others. Essentially you would need to replace the BOFFO.HHK file with a "Blank" file. I'm not sure how RoboHelp HTML would react if you truly deleted all the contents of the existing .HHK file. There is a certain structure present even when it's "Empty".

              Hopefully this provided what you were looking for.

              Cheers... Rick
              • 4. Re: Index Keyword Removal
                OLF_Author Level 1
                My apology Rick, this index issue is killing me. It's causing me undo pain. I need to be more careful next time. I'm also going to try your second suggestion.

                Thanks again Rick.

                Regards,

                John
                • 5. Re: Index Keyword Removal
                  Captiv8r Adobe Community Professional & MVP
                  Wow, that must have resulted in one heckuva index!

                  Well, assuming you try deleting the file and things go wonky, I would then suggest creating a new blank project in a different folder. Then copy the index file from the new project to the current project. Of course you would want to rename the file to match the existing project. This way the base structure should be present.

                  Hmmm, making me think I should probably make this a scry item!

                  Cheers... Rick
                  • 6. Re: Index Keyword Removal
                    HKabaker Level 2
                    Colleagues,

                    I'm pretty certain (but test it on something unimportant first) that you can

                    --close the RH project
                    -- delete the .HHC and/or .HHK files
                    -- open the RH project

                    and RH will create an empty Index and/or TOC.

                    However, this probably will not delete the old index references within the topics, if you had selected the option to put keywords in topics.

                    Harvey
                    • 7. Re: Index Keyword Removal
                      Captiv8r Adobe Community Professional & MVP
                      Give that man a cee-gar!

                      Indeed, I just tested with an existing project where I had not yet created an index.

                      I was a bit hesitant to simply suggest this, because I knew that at least earlier versions of RoboHelp (doesn't seem to be doing it here in X5 on my laptop) there used to be a backup copy of the HHC and HHK. So I figured that if the main was blitzed, the backup might haunt the project like a zombie.

                      Thanks for the prompt, Harvey! Rick