7 Replies Latest reply on Aug 7, 2006 4:31 AM by MergeThis

    Copy Topics and Folders

    skoldpadda
      I have a project that contains folders and some topics that is duplicated throughout other folders. How can I copy those folders and topics to other folders? I have tried, it just "moves" that folder to the other, not copy.

      Thanks for suggestions.
        • 1. Re: Copy Topics and Folders
          MergeThis Level 4
          Are you talking about the Project Manager tab or the TOC tab?
          • 2. Re: Copy Topics and Folders
            skoldpadda Level 1
            I have tried to copy in both Project and TOC tabs to no success.
            • 3. Re: Copy Topics and Folders
              MergeThis Level 4
              "in both Project and TOC tabs"? Yikes, I'm even more confused than before!

              Just exactly what do you want to accomplish by copying these folders and files? Maybe the answer to that will clear things up.


              Good luck,
              Leon
              • 4. Re: Copy Topics and Folders
                skoldpadda Level 1
                Here is an example of what I am trying to accomplish...

                Screenshot
                • 5. Re: Copy Topics and Folders
                  Captiv8r Adobe Community Professional & MVP
                  Hi skoldpadda

                  I'm guessing that Leon won't see this until tomorrow morning, so hopefully he won't mind my offering some insights in his logically deduced absence.

                  First off, notice there is no "Save As" in RoboHelp HTML. The closest we can come is to right click the topic in the Project Explorer and choose "Duplicate Topic". You are then free to move that duplicated topic to any folder you choose. Then you can rename it if you want.

                  However, I might suggest that if indeed these topics are identical, you are setting yourself up for problems down the road by sprinkling duplicate copies all over your project. With HTML related things, the mantra is to simply point at duplicate information. Maintain only a single copy and point at that copy from wherever you can. Part of the problem issue stems from the fact that if you were to change any of these topics, you then would have to remember to visit all other instances of that topic and make changes.

                  If your goal is to link them to the TOC, note that you can easily list single topics in multiple places there. You aren't limited to a 1-1 relationship and topics can appear in your TOC an unlimited number of times. If you have reasons other than the TOC, you might get away with using Redirect topics.

                  Hopefully this helps... Rick
                  • 6. Re: Copy Topics and Folders
                    Captiv8r Adobe Community Professional & MVP
                    Hi again skoldpadda

                    Sorry, I forgot to add one other way. If these topics simply contain some information that is used as a starting point, then you will modify them to become unique, you should make a Topic Template out of them. This is easily accomplished via the Right-Click menu. Also, you might find the following link useful if this sounds at all like something of interest.

                    Click here to read the article

                    Cheers... Rick
                    • 7. Re: Copy Topics and Folders
                      MergeThis Level 4
                      What Rick said...

                      The thing to remember is that you're usually trying to train the user in how to go to topics of interest in subsequent help sessions. You should place the information in the section that is the most logical and intuitive, ensuring that you have set the TOC to sync with the open topic. Then place hyperlinks in topics or redirect entries in the TOC to allow them access to the topics from multiple locations in the help. The result is that: 1) users get to the correct help info; and 2) they see where the topics appear in the TOC logical structure.


                      Good luck,
                      Leon