6 Replies Latest reply on Jan 21, 2013 9:25 AM by Barb111111

    Replacing Fonts In Numerous Brochures

    Barb111111

      Hello,

       

      We oversee a few hundred brochures.  We are changing fonts from Gill Sans MT family  to Gill Sans family.  The Gills Sans MT has been removed from my system.  When I open a brochure, the Gill Sans MT is still displayed because the brochures have been packaged.

       

      Is there a quick way of changing the fonts over?

       

      Operating on ID CS5, PC platform, Windows 8.

       

      Thank you

       

      Barb

        • 1. Re: Replacing Fonts In Numerous Brochures
          Steve Werner Adobe Community Professional & MVP

          Are the fonts specified manually, instance by instance, or are they styled with paragraph and character styles?

          • 2. Re: Replacing Fonts In Numerous Brochures
            Barb111111 Level 1

            When opening the file, a window states the missing fonts for the entire brochure

             

            Thanks,

            Barb

            • 3. Re: Replacing Fonts In Numerous Brochures
              Peter Spier Most Valuable Participant (Moderator)

              A few things, to expand on Steve's question.

               

              If styles are in use, and they have the same names from Doc to Doc, you can add all the files to a Book temporarily, fix one, then synch the styles so you don't have to do each one inidvidually.

               

              If you do have to do each one, the best place is probably in The Find Font dialog. You can use this whether there are  styles or not. Just check the box to update styles and change all for each font you need to replace.

               

              If you rename or remove the Document Fonts folder the packaged fonts will not be used, but it doesn't really matter if you are going to change them anyway.

              • 4. Re: Replacing Fonts In Numerous Brochures
                Barb111111 Level 1

                Okay, I tried The Find Font dialog... perfect.

                 

                When you wrote:

                 

                If styles are in use, and they have the same names from Doc to Doc, you can add all the files to a Book temporarily, fix one, then synch the styles so you don't have to do each one inidvidually.

                 

                How do I do this?

                 

                Thank you

                 

                Barb

                • 5. Re: Replacing Fonts In Numerous Brochures
                  Peter Spier Most Valuable Participant (Moderator)

                  Before you start down this path, I'll warn you that you should do this ONLY if the files have the same set of style names in every file you include in the Book. If they don't, either some styles will not be changed that you want to fix (because they are not present in the "source" file, but are present in some other file) or new styles will be added to the other documents becasue they are present inthe "source", but not the other files.

                   

                  To use the Book method to redefine styles in multiple documents at the same time:

                   

                  File > New > Book... and give it a name. You can save it anywhere as it is only going to be used for the purpose of sychronizing styles and can then be discarded.

                   

                  In the Book panel that will open, add the .indd files that you want to synchronize. Fix the styles in one document and set this file as the "Source" (by default the source will be the first document added, but you can set it to any file by clicking in the box to the left of the filname). DO NOT UPDATE NUMBERING.

                   

                  From the Book panel flyout menu choose Synchronize Options and UNCHECK EVERYTHING EXCEPT the types of styles you want to match through the whole group, and possibly the swatches if you have swathes that you also want to potentially redefine, then press the sychronize button.

                   

                  Any styles in the other files added to the book will be redefined to match the source if they have the same name (and this must be an exact match, case sensitive, and probably also subject to being in a style group withe same name, if style groups have been used). If the source file has any styles not defined inthe other documents, those styles will be added tot eh existing styles list, and if there are any styles in the other files that are not present in the source document they will be left unchanged.

                  • 6. Re: Replacing Fonts In Numerous Brochures
                    Barb111111 Level 1

                    Many thanks!

                     

                     

                    Barb