8 Replies Latest reply on Jan 27, 2013 11:21 AM by ebenezer3144

    Index formatting

    ebenezer3144

      I am trying to format an index for a book document in CS5.5. The current issue (of many ) is the appearance of large blank spaces in the columns. What is happening?

        • 1. Re: Index formatting
          [Jongware] Most Valuable Participant

          More information, please; if possible, provide a screen shot. Make sure Show Invisibles is on, as well as Show Guides. Screen shots can be inserted in your post using the camera icon in the toolbar.

           

          "Blank space", is that horizontal space (i.e., tabs, em-spaces, or 'empty space' such as on the right hand side of ragged right text) or vertical (such as extra space between lines or paragraphs)?

          • 2. Re: Index formatting
            ebenezer3144 Level 1

            Sorry, my details were rather terse. Blank space is empty (white) space at the bottom of columns where the text should fill the complete height. It did initially, but after I adjusted the height of the 3 columns on the first page, the second page went wonky. I dragged cols 2 and 3 on p1 down flsuh with the text of col 1 (probably not the recommended method), and the header still looks dumb stuck over in col 1. I know all these issues only reveal my shortcomings. Hopefully the screen shots will show what I haven't explained.

            Well the camera lets me select a file, but the Insert Image button is greyed out, so no joy there either.

            Screen shot 2013-01-27 at 9.10.22 PM.jpg

            Ha. I had to save it as jpeg. Png files don't work. Above is p1.

            • 3. Re: Index formatting
              ebenezer3144 Level 1

              I'll try p2. Screen shot 2013-01-27 at 9.10.39 PM.jpg

              • 4. Re: Index formatting
                ebenezer3144 Level 1

                One more.

                Screen shot 2013-01-27 at 9.01.48 PM.jpg

                • 5. Re: Index formatting
                  Peter Spier Most Valuable Participant (Moderator)

                  I don't know why it's breaking the way it does, but I see each entry is followed by a non-breaking sapce, then a tab, then 2 spaces. Why not just use some combination of fixed-width spaces, say 2 or 3 em spaces, to get consistent spacing?

                  • 6. Re: Index formatting
                    [Jongware] Most Valuable Participant

                    It seems the problem occurs with Level 2 or Level 3 entries only. Can you check if one of these have a Keep With Next Paragraph setting applied?

                     

                    (Actually, if that *is* the problem, I would expect your Index Level 1 to have a "Keep All Lines Together" as well. Perhaps that is set in your "No Paragraph Style"?)

                    • 7. Re: Index formatting
                      Peter Spier Most Valuable Participant (Moderator)

                      I don't really think it's a keep option. The last entry on column 1 is split across columns on page 2, and it looks like there's enough room for any imaginable keep.

                       

                      @ Ebeneezer, IS ID patched to 7.5.3?

                      • 8. Re: Index formatting
                        ebenezer3144 Level 1

                        Sorry for the delay with responses, but it's a time difference being in NZ.

                        It did turn out to be a Keep With issue. Index level 2 had Keep With Previous ticked, and when unticked all behaved again. Many thanks for all the suggestions. I'm just relieved to have found the solution after all.

                        Yes, I am running v7.5.3.