It should be OK to have the documents on a network drive. Could someone have opened the document and saved, even without making changes?
You are talking about having the documents on your local drive and then handing the project over. Will "your" local drive be the PC they are using? If either the PC or the network location change, then I would expect to have to relink and update.
Whilst I understand linking, I have not used it in anger so real world experience may differ.
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Peter, thanks for the reply. I thought having the source files on a network drive would be fine too, until I opened up my project last week and all the topics are showing as being “out of sync.” I could see if one or two documents had been opened without saving, but since all are showing the red warning, I am guessing that something else is going on. Crash? I should mention that the red warnings started to appear slowly. Only a few one day and then the next day all were showing red.
Prior to starting the discussion, I searched our forum and found this by Colum McAndrew: “RH stores all the project files in a directory. It uses a .CPD file (a cached MS Access DB) but there are a wealth of other files used as well. As the .CPD file exists, it is imperative that your source files are located on a local drive and backed up to a network drive as MS Access files can be corrupted if run over a network.”
I am trying to confirm the above statement before switching all my files over to my local drive.
Any recommendations on how to proceed with all the “out of sync” files? I could attempt an “update all” but wanted to know if something else would be better. I am not that familiar with the cpd file—anything I can do there?
To answer your question about the PC: I have a company laptop that I will be giving back, but it’s possible that the project will have to reside on someone else’s laptop. Will likely have to re-link all if that is the case.
Yes, he’s referring to the RH project files, not the source content.
Great—good to know—thanks.
I’ll try an Update All and report back with the results.
Peter/Jeff: I performed an Update All and everything seems to be fine. I am still not sure why all the documents became out of synch (the source documents were not moved), but if anyone has any ideas, please let me know.
Appreciate your help as always.