17 Replies Latest reply on May 21, 2013 9:57 AM by Peter Spier

    Yearbook in InDesign

    Huskerfan29 Level 1

      I am a yearbook advisor at the HS where I teach.  I am very inexperienced using ID.  I have learned a little about the book feature ID has but not totally sure how to accomplish what I need to accomplish.

       

      Is there a way to set up master pages that the book uses like there is in just an individual ID File.  What I need is a master page that I could use that would put the page numbers and page topics at the bottom.  I may also want to put a logo on each page in the same location througout the book as well.  I somewhat understand how to create different sections and those kind of things using ID book feature but I don't know how to make a master spread that would be something that the whole book would have for certain elements on each spread.  Thanks for all your help.

       

      Ultimately what I need to over come that the book feature helps with is having 10 different kids working on their own 2 page spreads, then bringing them all into one central location and having common elements that only have to be created once....rather than having all the different kids placing these elements on each of their own spreads.

        • 1. Re: Yearbook in InDesign
          Peter Spier Most Valuable Participant (Moderator)

          The book feature isn't a magic bullet. What you probably want to do is create a blank file with the common elements you want and save it as a template, then let the students make new files based on the template. Templates have a .indt file extension and open as an untitled copy. You can put in anything you like -- master pages, placeholders for objects, your logos, swatches, styles, and so forth that you want them to use.

          • 2. Re: Yearbook in InDesign
            Huskerfan29 Level 1

            And then all spreads and/or multi spread ID files are created based on a template with all the common elements that each spread would have.  Is that what you are suggesting?

             

            The next question then is for example we would need to change lets say part of the logo that is on all pages....is there an ability to change the template and all the ID files that were created based on this to be updated?

            • 3. Re: Yearbook in InDesign
              Peter Spier Most Valuable Participant (Moderator)

              That's what I was suggesting.

               

              Ideally you don't want to have to change anything on the template later because there is no link between the template and the copies made from it. If your logo is placed art of some sort, however, you can edit the original art and updat the links in all files. If your log is drawn directly in ID, make a file to hold just the logo, then palce that page as a link in the new template. Any changes tot he log will be done in the orignal logo file, and the new files will update the links just like a placed .ai, PDF or image file.

               

              You might also get away with editing the master page (if the logo is on the master page) in one of your spreads after assembling them into a Book, then synch the master pages, but that's a bit iffier, I think.

              • 4. Re: Yearbook in InDesign
                Huskerfan29 Level 1

                Can I import ID files into a larger indesign file.

                 

                At the end of the day I need to create for example a 125 page book. There are going to be elements that would be common on all pages I can't create one large file cause I would have let's say 10 kids working on the project. I'm just trying to figure out the best solution. Thoughts and suggestions are always welcomed.

                • 5. Re: Yearbook in InDesign
                  Peter Spier Most Valuable Participant (Moderator)

                  Huskerfan29 wrote:

                   

                  Can I import ID files into a larger indesign file.

                  Yes, absolutely. File > Place..., select the file and show import options to select a page, or use Scott Zanelli's script if you want t o place all pages: InDesignSecrets » Blog Archive » Zanelli Releases MultiPageImporter for Importing both PDF and INDD Files

                  • 6. Re: Yearbook in InDesign
                    Huskerfan29 Level 1

                    Unless I did something wrong it only placed an object into my existing document.

                     

                    Lets say I have just a 2 page document.  Can I import other ID documents into my original document which would ultimately add pages to that document.

                    • 7. Re: Yearbook in InDesign
                      Peter Spier Most Valuable Participant (Moderator)

                      Placing pages from one ID file into another is in may ways like placing a picture of the page. There is no auto-flow (unless you run a script) and the placed pages are not editable in the destination document. All editing on those pages must be done in theoriginal file.

                      • 8. Re: Yearbook in InDesign
                        Huskerfan29 Level 1

                        Hmmm, there seems there should be a simple solution. But that it may not exist.

                        • 9. Re: Yearbook in InDesign
                          Joel Cherney Adobe Community Professional & MVP

                          In InDesign, you have a very wide variety of extremely configurable solutions. I'd say that approximately zero of them are "simple." This is one of those "fast, cheap, good: pick two" moments, you know?

                           

                          You're getting capsule descriptions from Peter of a variety of different possible workflows. Any of them would work for you - if you, or someone else, actually fleshed 'em out and specified all of the necessary bits, identified boundary cases, and made some allowances for Murphy's Law.

                           

                          Another possible workflow is the one you were asking about - making a Book file and adding in spreads built by the students. That one could work, too, but once again would require someone to flesh out the details, and turn it from an idea to a workflow.

                           

                          (Book files are a huge headache, and the only time I use 'em is when I'm in a situation analagous to yours. The big difference is that all of the students are, in my case, competent users of InDesign. And the guy waving the baton - that'd be me - has been using InDesign daily since 2003 or whatever. Even in that circumstance, I am always reluctant to use a Book file. Easier to do what Peter has already suggested - make a template file, distribute it, place the resulting student-generated INDDs into a master INDD file and handle 'em as if they were images. It's what I would tell you to do if you were paying my consultation hourly rate - but for the fact that, instead of just saying "Do it this way!" I'd actually flesh it out and provide samples and demos and suchlike.)

                          • 10. Re: Yearbook in InDesign
                            Peter Spier Most Valuable Participant (Moderator)

                            Actually, I was thinking more on the lines of using the template for the students to make the spreads, then combine those in a book. I think that's probably less hassle than placing doezens of pages into a new file.

                             

                            The suggestion for placing pages was directed at the logo that needs to be updated, but only if it's being created directly in ID. If it's external art, like a .ai file, there wouldn't be any need to palce one ID file into another.

                            • 11. Re: Yearbook in InDesign
                              Huskerfan29 Level 1

                              O.K. guys I am just writing in again to say thanks for all the help and suggestions.  I did find a solution that works for what I need and just wanted to share actually what I was trying to accomplish.  I'm sure you all know this feature or capability already, I don't always know how to get my point across.  Below I've posted a tutorial I found to do exactly what I wanted to do.  Now the only thing is when I put elements in on a master page they are actually on the bottom layer....is there anyway to get them to the top layer so they are on top of and show no matter what and can't be covered up by other elements.  Thanks again.

                               

                              http://layersmagazine.com/secret-to-combining-indesign-documents.html

                              • 12. Re: Yearbook in InDesign
                                Salah Fadlabi Level 5

                                You can put all the master items on it's own layer, and put this layer on the top most of layers stack.

                                master items.jpg

                                 

                                an other option: if your all layout on just one layer select the elements on the master page and go to Object menu>Arrange>Bring to Front.

                                • 13. Re: Yearbook in InDesign
                                  Peter Spier Most Valuable Participant (Moderator)

                                  Salah Fadlabi wrote:

                                   

                                  an other option: if your all layout on just one layer select the elements on the master page and go to Object menu>Arrange>Bring to Front.

                                  Either I don't understand what you are saying here, or this is incorrect. The stacking order on the master page affects the order of master objects relative to one another, but you cannot bring master objects in front of document page objects on the same layer without overriding them onto the document page.

                                  • 14. Re: Yearbook in InDesign
                                    Salah Fadlabi Level 5

                                    Hi, Peter

                                    yes i meant what you said (overriding). but from my side i prefer element of the master page it put on it's own layer.

                                    • 15. Re: Yearbook in InDesign
                                      Peter Spier Most Valuable Participant (Moderator)

                                      I completely agree. In my opinion 99.9% of the time a master object that needs to be overridden should not be on the master page to begin with.

                                      • 16. Re: Yearbook in InDesign
                                        Huskerfan29 Level 1

                                        I can create a master layer for all pages in my document but what if I want lets say page numbers on all the pages and then on a individual page I want to make a color block to make that page any given color.  That color block will cover up my page number that I put on my master pages and I don't know how to change the stacking order of that?

                                        • 17. Re: Yearbook in InDesign
                                          Peter Spier Most Valuable Participant (Moderator)

                                          Here's how stacking works:

                                           

                                          On any layer, master objects are behind all document page objects on that particular layer, but master objects on layers that are higher in the stack will still be in front of all objects on any layer that is lower in the stack.

                                           

                                          If you go back and look at Salah's picture, if you put your page numbers on the master page on the top layer, labeled Master Items in the example, they will be in front of anything on eityher of the two layers below, so you can put your color bar on either of those layers, or even add an additonal layer to the top of the stack just to hold page numbers if you need it.