To embed the images you can go to the Links Panel - select all the images and choose embed from the flyout menu
You can embed the images - but it's not always ideal - as say if you have a logo then it's embeded into the file, if that logo appears elsewhere and the images are unembedded then you get 2 or 3 versions of that logo - and same with any image really that is used repeatedly. It makes it much harder to update images across the entire publication.
Usually you just edit or replace the link.
I think a better way is to do a file SAVE AS and save the file to a folder.
You can then use File>Package on the duplicate file and it will collect all the fonts and images used in the publication.
You can then ZIP that entire folder and email/transfer ftp/dropbox or whatever method suits.
Thanks for your reply Eugene, I have done what you suggested, the file is 12 mb, how can I be sure that all images are packaged within the stand alone .indd file?
Is there now a links folder inside the package folder?
You should see in the links panel that they are embedded.
I still recommend you use the File>Package and then zip the packaged folder.
You can embed the images - but it's not always ideal - as say if you have a logo then it's embeded into the file, if that logo appears elsewhere and the images are unembedded then you get 2 or 3 versions of that logo
Eugene, if you're implying that an embedded vs. linked version of the logo might output differently, I don't see that. If I export a PDF with versions of the same image embedded and linked Acrobat's object inspector tells me they are identical.
While it's true file size could be a problem if you are embedding many different hi res images, it's not necessarily a problem if you are repeating the same image. Here I've embedded a 500K image once, then step and repeated it 8 times and there's little change in the file size:
No not implying that at all.
I'm 99% sure there was an issue with unembedding images before where it would create duplicates of the repeated images when they were unembedded?
Maybe that problem no longer exists (or ever existed, maybe the dust is starting to clog).
I've just tried there and there's no issues at all - maybe I was going off old information.