7 Replies Latest reply on Oct 15, 2013 9:48 AM by faultseeker

    Will InDesign CC update placed Word docs?

    buck415 Level 1

      Products:

      MS Word 2013

      InDesign CC

      InCopy CC

       

      Hi everyone.

       

      I have a collection of chapters in MS Word format (2013 .docx version) that contain citations, endnotes, and includes an extensive bibliography.

       

      I know that if I place an InCopy (IC) doc into InDesign (ID), any updates I make in either version of the file are automatically synchronized. For this reason, I really prefer to use InCopy... but ID and IC are a bit weak when it comes to endnotes and bibliographies.

       

      I recently placed a Word doc into ID, updated the text within ID, saved the doc, closed the doc, and then opened the Word doc. The Word doc remained unchanged and did not reflect the changes I made to the placed version of the text within ID.

       

      Is it possible for me to place a Word doc into ID and have it automatically update with any changes I make to its text while in ID, like what happens with IC files?

       

      Thanks

        • 1. Re: Will InDesign CC update placed Word docs?
          Willi Adelberger Most Valuable Participant

          It depends on your settings in the program preferences:

          Preferences > File Handling > Create Links when placing text and spreadsheet files.

           

          If this option active changes of Word Documents will be updated (and edits in InDesign will be lost completely).

          1 person found this helpful
          • 2. Re: Will InDesign CC update placed Word docs?
            Peter Spier Most Valuable Participant (Moderator)

            Stephen Buck wrote:

             

            Is it possible for me to place a Word doc into ID and have it automatically update with any changes I make to its text while in ID, like what happens with IC files?

             

             

            If by this you mean can edits made in ID be transferred back to word, then no.

            • 3. Re: Will InDesign CC update placed Word docs?
              buck415 Level 1

              Will & Peter, thank you. That addresses my concerns and answers my question(s).

              • 4. Re: Will InDesign CC update placed Word docs?
                Frans van der Geest Adobe Community Professional

                The problem is that all formatting will be lost when updating the text. There is a third party plug-in that preservers formatting and works like a charm: Em software Wordsflow. It is not cheap however, 200 dollars and also not yet compatible with CC (latest supported version is CS6).

                info: http://www.emsoftwarestore.com/wordsflow.html

                Do you need to have a workflow like this on a regular basis I advice you to take a look at InCopy, now part of the CC.

                • 5. Re: Will InDesign CC update placed Word docs?
                  Peter Spier Most Valuable Participant (Moderator)

                  It occurs to me that while you cannot do an automatic update from ID back into the Word file, you can, at any point, export the story from ID to RTF, if that would be "good enough."

                  • 6. Re: Will InDesign CC update placed Word docs?
                    buck415 Level 1

                    Hi Peter.

                     

                    That's a good idea.

                     

                    My objective is to keep the endnote and bibliography process as painless as possible. At present, I'm happy with the way that Word manages citations in combination with the Zotero Firefox plugin. I have a few hundred citations to manage, and those two products frees me of manually managing the citation number sequence as I believe if I only used InCopy, then I would have to confirm that the citation numbers within each chapter are in the proper sequence.

                     

                    It sounds to me that if ID > Preferences > File Handling > Create Links When Placing Text and Spreadsheet Files is checked, then I can continue to add content -- including new citations -- to the Word docx with minimal repercussions in InDesign.

                     

                    I understand that there will be some formatting issues, so I'm thinking that the best way for me to manage those issues before they begin to happen would be to place my Word docx into InCopy, and then place the InCopy file into InDesign. InCopy does allow me to find subtle formatting errors easier than I can find them in InDesign, so perhaps that will be an approach worth testing.

                     

                    Everyone, thanks for the replies. This has been very helpful.

                     

                    Buck

                    • 7. Re: Will InDesign CC update placed Word docs?
                      faultseeker

                      Hello, Stephen,

                       

                      it will be possible in InDesign CC with this plugin called WordsFlow, when they release it specially for CC.

                      Now it supports only CS5–CS6 versions of InDesign.