3 Replies Latest reply: Sep 1, 2013 6:02 AM by cdflash RSS

    Spreadsheet for data merge

    Huskerfan29 Community Member

      I have figured out my first data merge document thanks to an old podcast done by michael murphey.  I got everything to work right and the document populated perfectly.  My question is if there is any more effecient way to input the path into the cells where the picture I want to use goes.  Is this something that I really have to type in manually or is there a way to select all the pictures after they are all in a specific folder and then paste those file paths.  It is quite a headache to do.....my job is fairly small...I can't imagine doing a directory that would include hundreds of records and manually inputting all that information.  Thanks for all your help.

        • 1. Re: Spreadsheet for data merge
          MW Design CommunityMVP

          There are a couple ways I have done it. Most all the time I simply use the DOS dir command (obvioulsy Windows, I suppose Mac has the same facility).

           

          Once I have changed to the proper directory (or know the path otherwise),

           

          dir /b /on > dir.txt

           

          Will produce a text file formatted thus:

           

          001.JPG

          002.JPG

          003.JPG

          004.JPG

          004a.jpg

          005.JPG

          005a.jpg

          006.JPG

          ...

           

          The "/on" switch is to sort by name.

           

          I then simply copy or type in the path in my text editor's find/replace dialog, search for the end of paragraph marker, replace that marker with another paragraph marker followed with the path. Hit change all, and I end up with this:

           

          C:\Users\Mike\Pictures\2011-04-04\001.JPG

          C:\Users\Mike\Pictures\2011-04-04\002.JPG

          C:\Users\Mike\Pictures\2011-04-04\003.JPG

          C:\Users\Mike\Pictures\2011-04-04\004.JPG

          C:\Users\Mike\Pictures\2011-04-04\004a.jpg

          C:\Users\Mike\Pictures\2011-04-04\005.JPG

           

          Or that part can be done in Excel as well. Then I copy the text file to the clipboard, paste it into the proper column.

           

          There is another way, and that is to use some code in Excel that opens a dialog and builds a sheet. I have never altered the code, but I got it from here:

           

          http://chandoo.org/forums/topic/automatic-listing-path-of-pictures-in-cell-for-merging-dat a-in-indesign

           

          Pulls in more info than I want. Might alter it one day, but the dir command is pretty fast.

           

          Mike

          • 2. Re: Spreadsheet for data merge
            Pickory Community Member

            Hello,

             

            On the Mac you could use Terminal and pwd command and copy / paste the result. Present Working Directory.

             

            P.

            • 3. Re: Spreadsheet for data merge
              cdflash Community Member

              Easiest way I know is a script by Loic Aigon called imagestocsv.jsx - can be found on this indesignsecrets.com post: http://indesignsecrets.com/import-folder-full-pictures-page.php - just run the script and navigate to the folder that contains the pictures - voila, a text file that contains texts fields of the filename both as text and link location.