8 Replies Latest reply: Dec 5, 2013 5:33 AM by dh2help4289 RSS

    Exclude topics from the index

    dh2help4289 Community Member

      I was wondering if it is possible to exclude topics from an index based on a conditional build tag or if the title contains "x" or by any other method (script?).

       

      There are hundreds of pages in this help that only contain an image and I don't want them in the Index.  For example, there is a topic called "Widows dialog" and "Menu dialog", etc.   I want to excude them from the Wizard without having to manually delete 500 pages from the index.  Basically any topic with the word dialog in it.  Of course I can have it not index the word dialog, but that doesn't help much.

       

      Also, what is your opinion on having topics with only screen shots in the index? Anyone else ever do this?

       

      Thanks for any feedback!

        • 1. Re: Exclude topics from the index
          dh2help4289 Community Member

          I just tried a test I selected the "Exclude from search checkbox" and I made sure there weren't any Index keywords and then I ran the Smart Index Wizard.  Well, they still show up in the Index.  I opened the properties on the topic to see if it added anywords and it didn't add any words to the properties of the topic.......next...

          • 2. Re: Exclude topics from the index
            RoboColum(n) Community Member

            What version of RH are you using. Later versions allow you to add a CBT to an index keyword. RH10 definitely does.

            • 3. Re: Exclude topics from the index
              dh2help4289 Community Member

              Do you mean to go to the Index pod and find each index that has the worf  image in it and apply a conditional tag to "skip" it? Wouldn't it be easier just to delete it?

              • 4. Re: Exclude topics from the index
                RoboColum(n) Community Member

                I am afraid you lost me when you started mentioning images in your index. It makes me wonder whether we are talking about the same thing. I am referring to the index that you see in the Index tab of your help. In RH10 you can right click on an index keyword and apply a conditional build tag. This works in exactly the same way as other content flagged with a conditional build tag. In short you specify in your single source layout to exclude content with a particular tag or tags. If this is not what you mean, come back with where I am getting it wrong.

                • 5. Re: Exclude topics from the index
                  Captiv8r ACP/MVPs

                  Hi Colum

                   

                  If you read the first post, the OP said they have hundreds of topics that only have an image inside the topic.

                   

                  I'm wondering if they might consider placing all those image topics inside a specific folder. Then if they are allowing RoboHelp to build an index for them, they can omit that folder during the process.

                   

                  Cheers... Rick

                  • 6. Re: Exclude topics from the index
                    dh2help4289 Community Member

                    Correct Captiv8r.   How can you omit a folder while using the Index wizard?

                    • 7. Re: Exclude topics from the index
                      Captiv8r ACP/MVPs

                      Hello again

                       

                      Admittedly this would not be a "one pass and you are done" sort of affair. It would require multiple passes to achieve.

                       

                      When you use the Smart Index Wizard, on the second dialog you see after clicking Next >, there is a drop-down that allows you to choose the folder to restrict running against.

                       

                      Since you may also choose to run the wizard agains topics with a specific status, you might also just apply a specific status to all topics except the topics in the folder. That might be the simpler approach.

                       

                      tmp1.PNG

                       

                      Cheers... Rick

                      • 8. Re: Exclude topics from the index
                        dh2help4289 Community Member

                        Thanks, those are two helpful ideas that I can use on smaller projects or even on this project if I have the time.