(1) Yes, when you opt to save after designing the layout, choose to Save As and select to save it as a template using the drop down next to Save as Type:
(2) Yes, place the merge placeholder where you want it in a single text frame. It will repeat the information in that field as needed for the single record. When ID builds the merged document, it will create that single frame and each frame will contain a single record.
Read up on data merge in the help file.
Take care, Mike
1) Your initial doucment is, in effect, a template. When you run the data merge, a new document is created with all your records.
2) Not entirely sure I understand the question, but for a multiple-records-per-page data merge, you just lay out one instance of a record, and then set up the step-and-repeat in the data merge dialogs. Don't preview (or if you have to, preview and then cancel); previewing mulitple merges introduces a bug.
Thanks for the quick replies. Let me see if I can explain my #2 better.
I have a csv file of 12 candy names.....peach rings, hershey kisses, snickers, etc.....very simple only one column.
I have sent up a file of 12 candy tags on one sheet. I don't want to set up one tag, and go thru multiple records and have to scoot all the tags around for printing. Ideally I would like to keep all the tags on one page, insert 'name' and have it merge placing one name in each slot. see attached image 1.
am i to simply keep adding the 'name' box to each spot?
if i do this, choosing 'all records' and single record output it give me peach rings over and over....image #2.
have played with range, and still get all peach rings. or have tried single record and picked a number like 5. then it will give me the candy in row 5 but still only over and over again?
You need to have only one of the "labels." One candy name placeholder. You can set up guides so your text frame occupies the width of one label. Create a text frame. Place the label art in it and size accordingly. Create a text frame where the candy name placeholder is to be. Place the candy name placeholder in that one single text frame.
Now when you merge, do multiple per page. If that doesn't work for you, consider uploading your art, a sample CSV, and your ID file. Though we wouldn't really need the ID file for making a sample with instructions for you.
Hey there - Thanks to both of you. I am understanding logically what you are saying but having trouble setting it up. I am uploading the files I am using. Perhaps you can see where I am going wrong.
I tried to add guides like Sriegel, but not sure when to set up the step and repeat in conjuction with the merge dialog box.
Peach Rings Strawberry Pops Mango Pops Watermelon Pops Pomegranate Pops Blueberry Pops Cherry Pops Hot Chili Pops Peppermint Drops Root Beer Drops Ginger Drops Butterscotch Drops Gummy Bears Gummy Worms Sour Worms Jelly Beans Fruity Hearts Watermelon Rings Fruit Chews Sun Drops
Thank you so much for all the screenshots.
Slowly losing my mind! I followed each and every step precisely and am still getting a merged document that comes out to 20 separate pages with one per page. And to add to it, it is jagged over a bit. Is this something in the actual document set up I could be doing wrong?
Can you post your InDesign docment through something like Dropbox or Hightail? A look at the actual file might help.
Yes, now just put that image in a text frame.
On top of the image, place another text frame large enough to hold your candy text.
Put your merge placeholder in the little frame that is on top of the image.
Here's a sample:
Ok, I think I have hit on something - you guys are talking about I think a SECOND text box that I am not doing. Like drawing out a text box first, then placing the image, and then adding the text box (the only one I have) for the actual candy name text. Is this the catch?
Here is my file.
The problem is being casued by the layer you have turned off. Data Merge is trying to duplicate the hidden image, and that is throwing everything off. Delete that image, and everything should work fine.
SUCCESS! You guys rock. Ok, that layer was the reason. Everything worked...
Now....this sort of correlates to my first part question... not letting you guys off yet!
Is there any possible way since I will have to redo these a bizillion times that I can save not the template, but have it like autofill the part where you have to put in the margins/ spacing between columns, etc. or do I have to retype that in each time?
Your document will hold all the data-merge setting after you have done the first merge. Just open the original document and change the data source, or even save the document as an InDesign template after the first merge is done.
Thanks to you both!! Have a great weekend!!