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Welcome to the forum.
The short answer is that you cannot create your own toolbars in RH HTML.
One solution might be to use something like MacroExpress which would enable you set up keyboard shortcuts to achieve the same objective.
It would concern me a bit that the people creating the help file to be used on a computer are not skilled at using computers. How can they write in the correct terms and structure the help properly if they cannot use the tool concerned? It sounds like some training there might be the right way of looking at it.
It seems we might have a language problem here. I don't think DevGraham wants a toolbar with keyboard shortcuts; I think he wants to standardize the styles to use.
The CSS style for paragraphs is the P tag (Normal in the style pull-down); if done correctly, all new paragraphs will use the assigned style.
Headings, of course, are the H1, H2, etc.
Tables themselves are not controlled by styles, except for the text within them (we use TableHead and TableRow styles for this). For pre-formatted tables, check out Peter's excellent tutorial on that subject.
Stay away from styles for lists, especially if you'll also be generating Printed Doc output. Just use the Normal style, then select the list items and click the Bullet or Number icon in the RH toolbar; for nested lists, see Snippet #50, also on Peter's site.