11 Replies Latest reply on May 31, 2007 8:55 AM by the_jclguru

    Can't Open an Excel File

    the_jclguru Level 1
      I just started trying out the trial version of RoboHelp and I'm using WebHelp to create my help file.

      In one of my topics I have a word document that lists on call information. I then have a link from a name
      on that list to open up an Excel spreadsheet (I highlighted the text, then Insert Hyperlink).

      I then: Save, Generate Primary Layout, then View Results.

      That opens up the htm file (helpfile.htm).

      My spreadsheet link is there (its at least underlined), but you can't click it.

      Assuming I'm explaining all of this good enough any suggestions on what I'm screwing up?

      If you need any more info, just let me know.

        • 1. Re: Can't Open an Excel File
          RoboColum(n) Level 5
          Hi Doug and welcome to the RH community. If you double click on the link in the WYSIWYG does it show the correct file name URL? Also it would be worth checking that you have added your Excel file to your baggage folder.
          • 2. Re: Can't Open an Excel File
            RoboWizard Level 4
            Hi Doug

            In addition to what Colum offered up, you may also wish to double-click the WebHelp layout and make sure the check box labeled "Add Mark of the Web" is NOT selected. When MOTW is present, links to things like Excel don't work as you would expect.

            Cheers... Rick
            • 3. Re: Can't Open an Excel File
              the_jclguru Level 1
              I'm going to 'attempt' to answer both responses...

              If I'm doing this right, as far as the Baggage folder goes...I went to that folder (left pane) and added the path to an
              Excel file.

              I saved/generated, no change.

              As far as wysiwyg, when my word file is opened (the one that contains the link to the excel spreadsheet), if I hold down
              the ctrl key, I am able to click on the link and the spreadsheet does open.


              I can't find that box Add Mark to the web. What I'm doing is, double clicking on Webhelp (Primary Layout), which is under the
              Single Source Layouts folder in the left panel. I next'd my way thru the boxes, but didn't see the MOTW.

              • 4. Re: Can't Open an Excel File
                Captiv8r Adobe Community Professional & MVP
                Hi again Doug

                If you double-click the WebHelp layout, it's normally found as the last check box on the dialog. Just above where you select the skin. Assuming you are using version 6, that is. As you mentioned you are using a trial version, I assumed you are using version 6.

                Cheers... Rick
                • 5. Re: Can't Open an Excel File
                  RoboColum(n) Level 5
                  Hi Doug. Let me get this right. You have imported a Word file that contains a link to an excel file. When you say your "word file is opened" do you mean the associated HTML file created by the word file import is open? If not, can you explain what you have done to get the word file as part of your project? It sounds like you have a link to the word file and another to the excel file.
                  • 6. Re: Can't Open an Excel File
                    the_jclguru Level 1

                    First Rick.

                    When I get to the box where the choice of skins are, right above it, the choices are:
                    Section 508 Compliant Output
                    W3C Compliant Topics

                    I double checked RoboHelps Help...and it says Robohelp for Word 6, Build 99.


                    Here's what I did (I 'thought', I'd start off simple, lol)...

                    1. Start Robo.
                    2. Select New Project.
                    3. The left panel contains all of the folders (I think its called Explorer).
                    The right panel is the default Helpfile word document that contains the 'welcome' message.
                    4. I added my spreadsheet to the Baggage folder.
                    5. Back at the word document, I just added a simple word 'excel'.
                    6. Then I highlighted 'excel', Insert->Hyperlink...and pointed it to my excel spreadsheet.
                    7. Saved it.
                    8. Generated it.

                    Everything opens up fine in IE. Excel is highlighted blue and underlined. But its not clickable.

                    • 7. Re: Can't Open an Excel File
                      the_jclguru Level 1
                      In case it would help, here are two screen shots...

                      Image 1

                      Image 2

                      • 8. Re: Can't Open an Excel File
                        RoboColum(n) Level 5
                        Can you check the code in the hyperlink to the excel file? Has it a reference to a local or network drive (e.g. C:\excel_file.xls)? If it has it needs to be a relative path.
                        • 9. Re: Can't Open an Excel File
                          RoboWizard Level 4
                          Hi all

                          One large looming issue I see is that RoboHelp for Word is being used. Not sure how that will factor into creating links of this type. If WebHelp is the primary desired output, my suggestion would be to switch over to RoboHelp HTML as the authoring envioronment and abandon Word. After all, if your output is going to be HTML, you may as well be using a tool designed for that purpose.

                          Just a thought... Rick
                          • 10. Re: Can't Open an Excel File
                            RoboColum(n) Level 5
                            Yes I did wonder about that Rick but I have no experience of producing Webhelp from the Word interface. I'd echo your suggestion.
                            • 11. Re: Can't Open an Excel File
                              the_jclguru Level 1

                              That was it! I switched over to RoboHelp HTML. Gee, I even saw the MOTW :)

                              Thanks you two, soooo much!