File > Package is the best way, especially if you’re involved in a DPS workflow.
This question is more for everyday print designs. Your answer may remain the same however what would be your reasoning for archiving the full package? and would this workflow be the same if using incopy links?
IMO, you should never archive InCopy links. Once done and published, embed all the InCopy content to avoid any possibility of it getting changed.
But yes, file > package is the best way to assure that all required assets are archived.
Storage is cheap.
Ok. So if im using incopy links and I want to archive a project file I should collect but not collect incopy links? Why not just save the indd file to a backup location?
And save a indd.v2 file in the original folder and continue working from that?
You don’t archive until you’re done. And when you’re done, best practice is kill the InCopy links which will turn them all into native InDesign content.
Then do a file > package. It’s the only way to assure you’re going to have everything. What good is the INDD file without the links?
Well I guess this is a redundant backup. here is our flow to consider:
So we have a server. Before handing off to the editor I package my project to a server. incopy files and all.
Then the editor opens the indesign file does a save as File_v2.indd file and saves it to the same project location. Before editing the the file using incopy.
Finally drags the original File_v1.indd file to an archived folder.
Does this make scene?
Backup applications like Retrospect can backup incrementally at any time interval. Backups can be automated and you could retrieve any daily (or hourly) versions of the layout and it's assets depending on the schedule you set
my environment would never allow that. So would my proposed workflow create issues down the line with links locked files ect?
Correct me if I’m wrong but it appears you’re looking for validation of the way you’re doing it, not details on how it should be done.
my environment would never allow
you mean your server doesn't get backed up?!
i guess manual backups are better than nothing, but they are prone to error.