2 Replies Latest reply on Nov 18, 2014 4:14 AM by marcmandy

    Sync keywords?

    marcmandy

      Hello,

       

      I am new to LR.  I believe this is part of the point, but I want to be certain before I undertake the next step of my project.

       

      I have just created a catalog with all of my work over the past 25+ years.  The photos themselves are located on an external drive (actually 3 of 'em, but I only will use this drive as my master).  I used the Standard Build in my catalog creating a 25gb preview file, which I anticipated after trying different options.  However, I have to now apply keywords to this mountain of images.

       

      My first and most important question is this: I am about to travel and while I can work on the computer, attaching the external drive would be cumbersome on a plane.  If I apply keywords to the catalog files, will those keywords then be synced to the images on the hard drive when I reconnect the drive to Lightroom?

       

      and that raises a second question:  Are the keywords then embedded in the images so that if I create a new catalog on a second computer with the same images now copied from the external drive to that computer, when I create the catalog, will the keywords appear in the new catalog?

       

      Thanks for your assistance on so basic a question!

       

      marc

        • 1. Re: Sync keywords?
          john beardsworth Adobe Community Professional & MVP

          "If I apply keywords to the catalog files, will those keywords then be synced to the images on the hard drive when I reconnect the drive to Lightroom?"


          Yes.


          "Are the keywords then embedded in the images so that if I create a new catalog on a second computer with the same images now copied from the external drive to that computer, when I create the catalog, will the keywords appear in the new catalog?"


          No. All metadata including keywords is stored in the catalogue (a database) in which you entered it. However, if you want to embed or write the metadata into the images, you need to tell Lightroom to do it - use Metadata > Save Metadata. This includes all IPTC metadata including keywords, and adjustment metadata, but there are things it doesn't include (flags, stacks, history steps...).


          But if you want to create a new catalogue on another computer, with the same images, the best way would be to copy the catalogue from the first computer or use options such as File > Export as Catalog which clones the catalogue.


          For travelling, there is also the newer option of smart previews. It might be a bit much for you right now (or maybe not - there are plenty of questions more basic than the one you pose!), but I recently travelled and took on the laptop only my catalogue and smart previews for all photos (no standard or 1:1 previews). This meant I could add keywords and other metadata - but I could also make some adjustments to the images and email copies of them, etc. When I returned home, these adjustments would apply to the originals.


          John

          • 2. Re: Sync keywords?
            marcmandy Level 1

            Thank you very much, John!  That is exactly what I needed to know.  Since the first part of the project is simply keywording, I might use the save function once it's completed.  My advantage is the the folders in which they are placed are already named with most of the info I'd need. 

            As to the smart previews, I know that I can apply them selectively as I need them.  This trip isn't going to be for that.

             

            Another question becomes: If I have the identical images stored on another computer in exactly the same file structure, is it possible to import the catalog to link it to those photos?  I have them stored there and in a third location as well.

             

            Thanks again,

            marc