3 Replies Latest reply on Oct 21, 2015 3:13 PM by nwjh1957

    How can I auto-update all book file links after making a new copy of my project?

    Mathias17 Level 3

      Using Indesign CC 2014,

      Windows 7x64.

       

      ___

       

       

      I've created a catalog, using a book file (.indb) which connects 20 Indesign files (.indd) together (so page numbering is continuous, etc).

      Each of the 20 Indesign files all have numerous art asset links and cross references. In total, ~200 files are involved.

       

      Once finished with the whole thing, I made a copy of the entire folder structure and placed it elsewhere, because I now need to create a modified version of this catalog project for a different company.

      In the end I need to wind up with 2 different, but very similar catalogs.

       

      Here's my problem: when I made the copy of the entire project and opened the copied over book file, I've found that it's still referencing the older 20 Indesign files back in the first folder structure.

      It's not using the new stuff.

      Same goes for all the art asset links inside each Indesign file.

      Looks like absolute paths only.

       

      What's the standard operation procedure here? What can I do to avoid having to manually re-link numerous art assets, etc?

      Surely, this is a common need among Indesign users.

        • 1. Re: How can I auto-update all book file links after making a new copy of my project?
          Peter Spier Most Valuable Participant (Moderator)

          That's correct, links in ID are absolute. Rather than making a copy of the book folder, use the Package command to gather all the assets and update links for placed content to the copies. This probably still will not work with inter-file cross-references or hyperlinks, however.

          • 2. Re: How can I auto-update all book file links after making a new copy of my project?
            Mathias17 Level 3

            Hey, Peter!

             

            I've delayed my response here.

            Been dinking around, trying things.

             

            That's a smart suggestion, but the Package command will round up all assets into a nice compact folder structure ready for production. It's not really what I need.

            I need to keep things as they are, fully editable and unaltered - my folder structure is carefully crafted as is, and I definitely don't need all the fonts dumped into a folder.

             

            Here's what I'm doing now - I make a complete new copy of the folder structure in question. It includes all InDesign files and linked artwork, etc. Everything.

            I then CHANGE the name of root folder of the folder structure I initially copied. This breaks all the absolute paths of the copy.

            Then I open each InDesign file and the CORRECT links are still automatically found because it looks inside the new folder structure I just made by creating the copy. So all links get "fixed".

            Thank goodness InDesign is far more intelligent about finding missing links than Illustrator.

             

            This is the best solution I've found. It's not perfect, but nothing ever is.

            • 3. Re: How can I auto-update all book file links after making a new copy of my project?
              nwjh1957

              Brilliant! Saved me a couple of days of work. I think you can mark this one answered! Many thanks!