3 Replies Latest reply on Jan 6, 2015 7:53 PM by Steve Werner

    Snippet or Library?

    jackson25

      Hello,

      I have multiple documents to set up. on each page is a table with numbers and text. This table is the same on all pages and appears at the top of every page. We need to update this every month.

       

      Is there a way to update the table on the first page and have the tables on the remaining pages linked to the first table so we don't have to update the info on every page (or copy/past the first table again and again on every page?

       

      Thanks for any help you can provide.

        • 1. Re: Snippet or Library?
          Steve Werner Adobe Community Professional & MVP

          What version of InDesign are you using? If you have InDesign CS6 or later, you can either use Edit > Place and Link, or the Content Collector/Content Placer tools with the Link option turned on. Either of those tools/commands take the "parent" objects and makes linked copies of it. When changes occur in the parent object, you have the option of updating the "child" copies.

          • 2. Re: Snippet or Library?
            jackson25 Level 1

            I'm using InDesign CC. Before I can place it, don't I have to somehow export/save my selection. I've tried using the snippets and the content collector and the library, but it's not working to just update the one element which then updates the "children". What could I be doing wrong?

            • 3. Re: Snippet or Library?
              Steve Werner Adobe Community Professional & MVP

              You don't need to export/save your selection when you're using the Content Collector/Placer tools. Here's the workflow:

               

              (1) Create the table in one text frame and place it on the first page. This is the parent frame.

               

              (2) Choose the Content Collector tool. This is the fifth tool down on the Tools, and its icon has an arrow pointing down and right. Move over the parent frame and it's highlighted.

               

              PlaceLink1a.png

              When you click it's added to the Conveyor which appears automatically. (You could add other objects as well if you wanted to copy them.)

               

              (2) Move over the second page. Switch to the Content Placer tool (icon arrow points up and right). You should turn on two options on the Conveyor: Click Create Link. Choose the middle icon of three in the center of the Conveyor so you can place the same object multiple times. (Otherwise, it drops it and moves to the second item in the Conveyor.) Click to place on the second page.

              PlaceLink1b.png

              Repeat placing the frame on each other page. Now, all the copies of the table frame are all linked to the parent frame.

               

              (3) When it's time to edit the tables, edit the copy on the first page (the parent):

               

              PlaceLink2a.png

              Now, when you view each of the child table frames, you'll see a warning icon which lets you know the parent frame has changed:

               

              PlaceLink3.png

              You could click the icon on the child frame on page 2, and it would be changed. To update all the child frames go to the Links panel. You'll see each instance of the child frame showing the yellow warning. To update them all, Option/Alt click the Update Link icon.