We are using this practice. As the main layouter I am running indesign from DropBox on our server. All of the staff can access the files from the server. But it is my DB that makes sure it us updated.
Works fine except for a number of issues we have had lately of unknown files popping up in the folder. Goes by the names Testfile#numberXXX. Also having problems of re-saving open documents to the folder. Getting errors along the lines "This doc already excists in the folder...."
Has anyone experiences similar problems? I'm running Yosemite 10.1
I've branched your question to a new discussion.
I use this workflow constantly. If all users have the folder synced there is no way for you to "make sure it is updated." Everyone has access and editing power. Someone with access is saving files into that folder.