If you have Acrobat Pro XI, please check out the "Preflight" tool (Edit -> Preflight; or simply use the Cmd-Shift-X shortcut):
- in Acrobat Preflight you have profiles, checks and fixups
- in the fixups part search for "Remove all annotations", and duplicate this fixup (using the "Options" menu in the upper right of the Preflight window)
- edit the duplicated fixup, and change the option for "Type" from "All" to "All commenting annotations", also make sure to adjust the name of the fixup accordingly
- once done, run the fixup on one of your files
Please make sure to also execute the following two steps:
- double check whether all those stray anotations are actually gone
- double check that those annotations you want to keep are still there
Should any of these two not turn out to be exactly what you need, you may have to finetune the fixup setup (and possibly use several fixups to address annotation types in a more specific manner; should you end up with more than one fixup, you could combine them into a profile). If you have several fiels to clean up, you could also use a batch sequence, e.g. applying the fixup to all files in a given folder. Or you could create a droplet, put it on your desktop, and then drag'n drop your PDFs onto it to do the clean up.
PS: Here is a screenshot that might make it more clear what I am talking about:
Thank you so much for your reply!
So I set this all up and tested it out on one of our files...but it didn't delete all the comments nor all the annotations. I think I'm missing something.
Notice before I ran that action there were 11 comment threads and after its down to 10. Those comments remaining look like they were all comments that were imported from one round of review to the next. Maybe that's the problem?
PS: thanks again for taking time to answer my question.
As annotations of type Text and of type Popup seem to be left behind - could you adjust the fixup to remove specifically these annotations, one fixup deleting those of type "Text", and another fixup those of type "pop up"? After executing each - do they go away, or are they still there?